MAIN DUTIES AND RESPONSIBILITIES
· Ensures that the company financial systems run properly and are in compliance with the organization’s policies and standards as outlined in the cost allocation policy and business rules.
· Take administrative role to assign operation roles to finance staff in line with their respective roles defined in their respective job descriptions.
· Ensures integrity and quality data processing for accurate reporting and information sharing
· Ensures that adequate internal controls are in place to monitor and mitigate financial risks;
· Closely monitors balance sheet accounts to ensure that assets and liabilities accounts kept at a reasonable level, and report abnormal balances to management for action and decision.
· Process and provide monthly aging reports for management review on a monthly basis with recommended action for delinquent balances.
· Ensures that all Company bank accounts are opened in the name of the organization.
· Ensures that monthly bank reconciliation is performed for all bank accounts and approved bank reconciliation forms are submitted to the CEO
· Ensure that timely cash drawdown is made based on approved cash forecast and sufficient cash balance maintained for operation. Excessive cash should not be hold to avoid undesirable risk including exposure to currency devaluation;
· Ensures that all disbursements are prepared based on approved payment request, sufficiently supported, approved by designated official and charged to a valid budget and project;
· Organizes, plans and monitors the administration, finance, activities in the coordinated and comprehensive way.
· Avails all required financial resources to support the core function operators for doing their business smoothly.
· Prepares the financial, manuals and submit for designated body for approval and implement same after approval.
· Prepares an annual plan and budget for the department as well as the corporate budget based on the plan and budget of the Company and submit to the concerned body.
· Establishes systems and manuals for financial management and budget administration.
· Prepares different financial statements that show the financial positions of the Company with other status and presents for auditors.
· Checks the utilization of the work units against the approved manual and support them for proper utilization.
· Effects various payments after the approval of authorized body and keeps payment records.
· Keeps the financial documents and other related documents safely for its future utilization.
· Surveys, establishes and maintains financial and accounting system for the Company.
· Checks that any receivables and payables are as to the requirement of the manual.
· Signs cheques, payment vouchers and other financial instruments if authorized jointly with other officials delegated for the task.
· Develops, reviews and updates periodically the Finance manual of the Company and thereby advise His Immediate supervisor the on major changes.
· Consults with and advise the Company’s Finance personnel regarding prescribed fiscal and accounting regulation, acceptable accounting principles and techniques for proper control over revenue, expenditure of funds and other assets.
· Analyzes and interprets financial statements and advice management on implications thereby indicating the possible course of action to be taken.
· Prepares cash flow statements and evaluate and present investment proposals with the view of encouraging long lasting sources of investment income of the Company.
· Evaluates periodically the performances of employees within the unit and make sure that they acquire the necessary skills and training.
· Devises efficient cash inflow and outflow systems thereby to indicate financial position of the company
Qualification
Experience
Skills and Abilities