Vacancy Notice No.: ETH/AA/UNOPS/VN/42/18
Grade: L-ICA 4 (Under UNOPS salary Scale)
Type of Appointment: Individual Contractor Agreement (ICA)
Number of Vacant Post: One
Closing Date: 21/06/2018
Duration of Contract: 12 Months
Organizational Context:
The Administrative Assistant will provide administrative assistance to the immediate Supervisor and/or the Advisor, Head of the Secretariat office to ensure that routine services and activities within the administrative domain are properly implemented. Subject to the nature of the task/assignment in hand. She/he will receive regular guidance from his/her supervisor. As per specific instructions, the incumbent may require liaising with internal or external entities, to ensure effective delivery of services and achievement of objectives. The nature of certain personnel/administrative tasks requires discretion and confidentiality as per UNHCR standard and practices. The incumbent’s workload and the assignments will remain under constant scrutiny and direction of the supervisor.
The Administrative Assistant is a position within the new temporary Secretariat Office for Project 2019. The Secretariat is established by the African Union, with the support of UNHCR, to coordinate the implementation of all commemorative activities of the 50th Anniversary of the 1969 OAU Convention on Refugees and the 10th anniversary of the 2009 Kampala Convention. Basic knowledge of administrative rules, procedures as well as operational standards of a UNHCR office is therefore required.
Functional Statement:
The Administrative Assistant is a position within an office/Division/Bureau that requires basic knowledge of administrative rules, procedures as well as operational standards of a UNHCR office. The nature of certain administrative/personnel functions require discretion and confidentiality.
The most typical functions may include but not limited to:
Essential Minimum Qualifications and Experience:
Desirable qualifications & competencies: