Under the supervision of the Senior HR & Admin Officer the HR/Admin Officer provides general human resources and Admin support services for the department. He/she will be responsible for: managing the recruitment and selections process, for managing the employment contracts which includes proper record keeping, for producing updated staff information including payroll data on a monthly basis for the assigned areas and assisting in all administration tasks in the department. Job Description/Responsibilities: • Facilitates the preparation and timely completion of staff contracts for field offices staff. • Maintains staff personal files (which should include all the required documents as per the staff file checklist). • Ensures assigned field offices employees has valid Employment contract on the file (which entails proper employment contract management). • Responsible to download applications from webmail (ethiojobs), categorizing them based on posted position and provide it the concerned HR officer for longlisting. • Responsible to prepare the summary of staff contracts and lease agreement for duty stamp and follow up on the accomplishment. • Work closely with HR/Admin staff and assist on the process of registration and notification of staff with Pension Agency. • Identify vacant position, and organize assessment methods and involve in recruitment and selection process with related department members and produce all the required reports. • Ensures that all new hired staffs’ Inductions’ is scheduled and conducted with the relevant department in Addis level as well as in the field office. • Assists the management of employees grievance based on the IMC manual and Ethiopian Labour low. • Follow up and ensure that all staff files are with updated and signed JDs, and also staff performance appraisals are done in a timely manner. • Maintains and updates leave records for all national staff and ensures monthly leave report is updated. • Assist in implementing staff insurance policies and updates. • Manages staff exit process which includes managing clearance, final payment, work certificate, insurance exclusions, etc. • Produce periodic reports on the assigned area. • Performs any other related tasks as assigned by the supervisor
Job Requirement
• Bachelor Degree in Business management or HRM. • 4 years or more in INGO work experience in related field. • Work experience in similar field working station is an advantage. • Good knowledge of English language, especially writing skills, knowledge’s for staff data management.