Purpose of the Position:
The Accounts Assistant/Store Keeper is responsible for preparing all payment vouchers. She/he also verifies all source documents for proper approval and documentation and provides support to the financial function of WAE in all aspects of financial control. She/he will be responsible for managing Petty Cash and Medical funds and responsible for store management of WaterAid Ethiopia.
Job Responsibilities and Tasks:
Processing Payment Transactions
· Performs the preparation of cash and cheque payment voucher based on approved documents and effecting payment of petty Cash Payments and cheque payments timely
· Collecting of Cash and cheques from the staffs as well as from other organizations on Cash Receipts.
· Preparing cash receipts for those collection made through bank
· Making stamp paid for both cash payment and cheque payment with supporting documents
· Performing the payment of different workshop(training) payments organized by Water Aid Ethiopia by different departments
· To follow up the settlement of temporary advance payments effected with suspense vouchers within seven days
· To prepare unsettled suspense vouchers report for those advance payments not settled within 15 days
· To ensure that sufficient Petty Cash Fund is maintained at office for financing weekly expenditure and to request the replenishment of the fund before the balance is reduced to 10% of the float.
· Follow up the settlement of medical expense of WAE staff from Insurance
· Pay staff based on approved medical receipts from the medical fund
· Communicate timely rejected medical expenses by Insurance Co.
· To keep all cash and sensitive documents such as cash receipt vouchers and others in safe custody
Stores and Fixed Asset Management:
· Providing Fuel Coupons, mobile card & CDMA as per the staffs request after the approval
· To maintain sufficient stock of fast moving office supplies and to maintain bin cards for every stock items.
· Identification of Fixed Asset & labeling of Tag No for Fixed assets & updating the stock record
· To receive all purchased materials against GRN and to issue materials from store against authorized and approved GIV
· To update the Fixed Asset Register
· Participate on annual Inventory & Fixed Asset count for year end for Audit purpose
· Compile and sign the count documents
Other
· Scanning documents for the monthly closing
· Ensure equity and inclusion is mainstreamed or incorporated in all activities/ plans
· Perform additional duties as assigned to ensure the smooth running of organizational objective and maintained team spirit of the finance team
Qualification (Know How)
A) Education
Required:
· College Diploma/BA in Accounting, Bookkeeping or related field
Desired:
· BA in Accounting
B) Experience
Required:
● Four years relevant experience
Desired:
● NGO experience is desirable
C) Technical Skills
Required:
· Good communication skill and appropriate knowledge in accounting.
· Good skills in computer application.
· Ability to act in a professional and ethical manner.
· Willingness to work under pressure.
· Firm belief in teamwork and gender equality and sensitivity to HIV/AIDS.
· Commitment to values and working styles of WAE
D) Competencies (Personal Qualities and Behavioral Traits )
· Respect, accountability, courage, excellence, building partnership, stress tolerance, building commitment, collaboration, People focus
Let Employers Find You
Upload/Update Your CVFeatured Jobs