Admin and Finance Head manages all financial activities, oversees employee administration, coordinates logistical and general service activities.
Duties & Responsibilities:
Administers Plant Staff, control attendance, Train and aware the employees on latest development time to time.
Announces, screens, interviews and hires employees in coordination with Corporate HR to fill the open vacancy on timely basis.
Counsels supervisors on admin practices and procedures
Manages employee relation, complaints and grievances
Ensures company policies, procedures and disciplinary standards are adhered to
Liaises with relevant management to redress employee grievances
Ensures HR records are maintained for all employees in the company
Coordinates general service and logistical support activities
Administers property to ensure security, and efficient of use of facility
Organizes administrative team for effective and efficient performance of duties
Liaises with local administration on communal issues and obligations
Controls all the cash activities, monitors the cashier works and signs these documents on time after verification
Ensures records and report of petty cash/ expenditures (Classified expenses summary), material purchase, stock inventory for all fixed & Consumable good and all kinds of sales activities.
Ensures Daily update of purchase, consumption/issue, return, and production in excel and working format
Ensures Daily updating of loss/damage/rejection of raw material, work-in-progress and finished goods in excel and working format
Responsible to implementing internal control on all inventories so that there should be very minimum difference between physical stock and the recorded balance (daily counting, daily posting, reconciliation etc.)
Ensures weekly review of all inventory and related ledgers, confirm all transactions are updated and ready for explanation.
Ensures physical count of inventory (RM, WIP, FG, Stores) at the end of the month
Follows up on preparation of reconciliation report between physical count and recorded quantity
Follows up on monthly updating of loss in excel and working format due to shortage of material after following authority matrix
Follows up on preparation of month end schedule: Details of inventory in quantity & value, into different category.
Inventory Aging: Ensures that every month end Inventory aging report be prepared and submitted to management before 3rd of the month with physical count quantity
Performs other related duties as required
Job Requirement
Professional Qualification
BA Degree in Accounting or Management or related filed of studies with a minimum of five years experience in Administration/ Finance /HR areas
Other skills
Planning and organizing skills
Analytical thinking
Excellent communication and interpersonal skills
Good knowledge of finance, admin and HR activities