General Assignment:
Manage the office in Somali in order to maximise Action Against Hunger impact and address of the needs within Somali Base.
Duties and responsibilities
activities of Somali Base as delegated by the field Coordinator or in the absence of the Field Coordinator.
Project Support
and forecast, partner relations, external and internal communication.
good lines of communication between supports and program departments ;
and all reporting practices are in line with donor requirements; review practices on a
regular basis:
coordination between support and program departments
Support department’s supervision:
• Insure support structure that will provide standard service enabling program
department to achieve programmatic goals for the Intervention
• Ensure logistics, Human Resources and administrative reports from Base Logistician
and Base Administrator from Somali Base are sent on time;
• Supervise implementation of logistics and administrative procedures for Somali.
• Ensure the accounts are closed on time and sent to Somali finance: check the
account books and invoices, and transmit them to the Somali finance according to
schedule;
• Compile monthly forecast from all departments and submit to Somali;
• Supervise cash request forms sent on time to Somali;
• Participate in the recruitment of new staffs for the support structure and their
an annual training plan is followed up;
• Anticipate and assess the human resources needs of support functions under the
base and participate in workforce planning;
• Make sure the management of employees’ benefits, and payroll as well as the
maintenance and protection of employee records at the Base is properly managed
• In collaboration with the Somali Base HR Administrator ensure that Action Against
Hunger’s Internal Regulation, Convention on social Benefits and working conditions
and other policies are properly implement ted and adhered to at all times;
• Make sure all projects are following the Supply Plan before proceeding with
. purchases and orders
2. Participate in the overall management of the security of the Somali Base and support of
the Field Coordinator. Replace the field coordinator in his/her absence.
• Take the lead and direct action for security management/ incident management in
Somali Base in case of breakdown of chain of command.
• Be the focal point for security management in Somali, supervising the Base
Logistician in Somali;
• Directly manage security incidents and reporting in Somali Base under the
Supervision of Field Coordinator
3. Participate in the continuous strategic analysis of the security/safety and humanitarian
context in Somali.
• Advise the field coordinator in strategic programming with regards to impact of
security on program activities;
• Analyse the Base humanitarian context using all available sources in collaboration
with Program Departments and contribute to timely alerting on humanitarian
emergencies;
• Contribute to the humanitarian context section of the mission Sitrep for Somali
Base;
• Participate in the analyses the Base security context using all available sources;
• Alert the field coordinator pro-actively on imminent risks and threats and suggest
plan of action/ impact on operations in Somali;
• Maintain and develop networks and sources for security context analysis;
• Participate in the preparation weekly Somali Base security situation reports (meteo)
compiling the base input from Base Logistician;
• Participate in meetings related to security at field level and at Base level, the latter
in rotation with the country management team in Addis;
• Participates in the updates of the local Security plan
4. Representation of Action Against Hunger and liaison with Regional authorities in Somali,
UN, NGOs at field and regional level as delegated by the field coordinator
• Participate in humanitarian coordination meetings at Somali level as delegated by
the field coordinator
• Participate in the negotiations and represent Action Against Hunger with the
following authorities BOFED, DPPB, ENCU, RWB, RHB especially for project
agreement, extension, etc. at somali level;
• Collaborate with the Field Coordinator, PM and Liaison Advisor in Addis in order to
ensure timely production and submission of reports to local authorities at field level;
• Monitor and supervise the general management of partnership relations; ensure
smooth and fruitful communication with partners and all relevant actors; ensure
support and assistance is available to partners in line with needs and requests.
• Participate in coordination meetings with partners at Level and Somali level as
delegated by the field coordinator, ensuring collaboration and maintenance of good
working relationships.
5. Team Management as delegated by the field coordinator
• Directly line manage Base Logistician, Base Administrator and Base HR in Somali;
• Ensure positive team spirit and intervene/ mediate in case of disputes;
• Ensure regular and timely appraisals;
• Ensure proper break planning and gap coverage for expatriates.
6. Reporting and communication as delegated by the field coordinator
• Chair, review and validate the weekly base coordination meeting report and send it
to in a timely manner;
• Provide regular updates and reports to the Field Coordinator;
• Ensure good internal communication practices are in place (team meetings, reporting
procedures…);
• Consolidate and forward Bi weekly situation reports from Somali Base to Field
coordinator following the set delivery schedule
Educational Qualifications and Skills Required:
Bachelor’s degree in humanitarian related fields and five years of experience in managing operations and programs. Experience in international NGO’s and emergency programs is advantageous.
Required skills:
Computer literate in Word, Excel and Outlook and Microsoft office package, written and spoken English and Amharic , good relation and diplomatic qualities, analytical capacity, capacity to organize work and supervise a team , experience in problems linked with emergency response, willingness to communicate with people, good team spirit, willingness to work and live in a difficult operating environment.