Vacancy No.: | IOM-SVN/0063/2018 |
Position Title: | Project Assistant (DTM-FM) |
Position Grade: | General Service Staff, G4 |
Duty Station: | Gode, Ethiopia |
Type of appointment: | SST, Six months with possibility of extension |
Estimated Start Date: | As soon as possible |
Closing Date: | July 20, 2018 |
Organizational Background
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
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Context and Scope of the Position
The Displacement Tracking Matrix (DTM) is a system to track and monitor population mobility. It is designed to regularly capture, process, and disseminate various layers of information to provide a better understanding of the evolving needs of a displaced population, on site or en route. Since 2012, the International Organization for Migration (IOM) Special Liaison Office (SLO) in Addis Ababa works with the Government of Ethiopia and Humanitarian Partners to conduct internal displacement monitoring in multiple regions (Afar, Amhara, Benishangul Gumz, Dire Dawa, Gambella, Hareri, Oromia, SNNP, Somali and Tigray) of Ethiopia. Cognizant of the wide geographic coverage of the country and in order to more strengthen the DTM data collection IOM decided to recruit four programme assistants for the aforementioned duty stations.
Under the general supervision of the EPC programme coordinator and the direct supervision the DTM’s Flow Monitoring NPO, the incumbent will:
Core Functions / Responsibilities:
The successful candidate will specifically undertake:
1. Monitor/Supervise the work of Displacement Tracking Matrix (DTM) enumerators, particularly for Flow Monitoring in the field and ensure they are collecting the required information in a timely, systematic and reliable manner which respects humanitarian principles.
2. Monitor and supervise flow monitoring activities reporting to the head of sub-office and Addis office regularly
3. As deemed necessary, establish a pool of IOM DTM/FMP enumerators, train them and regularly deploy during flow monitoring activities.
4. Support the effective displacement tracking project implementation, and in particular the flow monitoring component, to ensure regular monitoring as per agreed timelines, prepare project status and progress reports.
5. Support the data collection process and the overall data management activities for the respective sub-offices operational area and assist when necessary other sub-offices upon request.
6. Where applicable, coordinate and supervise partner organizations in conducting DTM/FM and provide all technical support required.
7. Participate on field assessment with multi-layered data collection techniques to gather timely information about population mobility, including in-depth surveys.
8. Check the quality of data collected and take corrective measures as required; ensure quality control and consistency of the information collected.
9. In coordination and under overall guidance of the National IM/FMP Programme Officer and direct supervision of Senior DTM/FMP Programme/Reporting Assistant, develop work plans and activity schedules for data collection, processing and analysis for each new round of the DTM.
10. Advise and provide recommendations regarding the location of the FMPs and their operational performance to the Senior FMP Programme/Reporting Assistant and the National IM/FMP Programme Officer based on the local situation.
11. Support efforts to strengthen the capacity of the regional authorities through training on information management.
12. Ensure all data are kept safe and confidential through applying IOM’s data protection principles.
13. Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
Professional Experience
· Four years of relevant professional experience; preferably working with International NGOs
· Experience working with individuals at community level, thorough knowledge of rural areas of Ethiopia and willingness to work in remote areas
· Ability to transfer skills and knowledge on data collection, processing and analysis
· Flexibility to perform and deliver in difficult and rapidly changing situations essential
· Knowledge of Open Data Kit (ODK) technology to facilitate and speed up data processing is an advantage
· Proven experience of planning activities and managing human resources
· Works effectively with clients and stakeholders
· Plans work, anticipates risks, and sets goals within area of responsibility
· Displays mastery of subject matter
· Contributes to a collegial team environment
· Incorporates gender related needs, perspectives, and concerns, and promotes equal gender participation
· Displays awareness of relevant technological solutions
· Works with internal and external stakeholders to meet resource needs of IOM/EPC
· Knowledge of the region is an advantage
Languages
· Thorough knowledge of English.
· Knowledge of Amharic and Somali is highly advantageous
Competencies
The incumbent is expected to demonstrate the following behavioural and technical competencies
Behavioural
· Accountability – takes responsibility for action and make accurate self-assessment; accept constructive criticisms and holds the team and partners accountable to deliver on their responsibilities
· Communication - Listens and communicates clearly, adapting delivery to the audience and able to communicate clearly and sensitively with internal and external stakeholders to meet mutual goals
· Client Orientation / Partners and stakeholders: Ability to work effectively and harmoniously in a team and with colleagues from varied cultures, professional backgrounds; excellent drafting capabilities and negotiation skills, and
· Team work and cooperation: To be able to work co-operatively within diverse teams, work groups and across the organisation to achieve group and organisational goals
· Creativity and Initiative - well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills;
· Continuous Learning – promotes continuous learning for self and others
· Creativity and Initiative – actively seeks new ways of improving programmes or services
· Performance Management – identify ways and implement actions to improve performance of self and others.
· Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
· Professionalism - displays mastery of subject matter
· Technological Awareness - displays awareness of relevant technological solutions;
Technical
• Good level of computer literacy; proficient in MS Office package;
• Analytical skills - ability to interpret information, identify and analyze problems;
• Thorough understanding of migration, internal displacement and forced displacement;
• Organization, management and negotiation skills;
• Experience with humanitarian organizations in the areas of livelihoods, agriculture and other humanitarian activities;
• Knowledge of existing policies and protocols used by IOM, UN agencies and donors;
• Ability to sensitively manage conflicting needs and agendas;
• Able to work with minimum level of supervision;
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.