Internal/External Vacancy Announcement
INTRODUCTION
Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way. In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.
Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behavior towards children both in their private and professional lives.
Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.
Job Title | Donor Audit Coordinator. |
Code | 0299 |
Place of Work | Addis Ababa |
Program/Unit | Internal Audit |
Monthly Salary | As per the salary scale of the organization |
No. Of Positions | 1(One) |
Length Of Contract | 1 year with possibility of extension |
Role Purpose:
Donor Audit Coordinator position is to provide overall coordination and support to external audits required by the donors. S/he serves as interface between SCI departments/programs and external auditors. S/he conducts pre-audit readiness assessments, and s/heh is required to ensure the information and documents needed by the external auditors are organized and pre-reviewed in a timely manner.
Contributes to the Internal Audit (IA) function by identifying risks associated with programs run by SCI Ethiopia and evaluating the controls in place to mitigate those risks in order to improve the effectiveness of risk management, control, and comply with donors’ rules and regulations.
Assist the internal audit team in providing donor specific rules and regulations and compliance issues for their internal audit assignment.
Serves as a liaison person for any communication between external auditors and departments under the audit review. Contributes to the internal audit in developing and executing plan, and take a lead role in the day to day execution of internal audits.
KEY AREAS OF ACCOUNTABILITY:
1. Coordinate donors audits by external auditors with the focal points from relevant functions.
· Understand the program compliance terms for a specific donor and program
· Organize key compliance and contractual terms from all active programs for all donors
· Conduct pre-audit assessments for high risk donors/awards
· Participate in the entrance meeting with external auditors to understand the scope of the specific audit they perform.
· Communicate the departments and program heads to provide all the necessary documents and data for the audit
· Supply to the auditors all the data and documents gathered from departments and programs
· Facilitate the logistics needs of the external auditors with respective personnel
· Receive the queries from external auditors and distribute to the relevant personnel to respond them.
· Facilitate any meeting with the relevant personnel as demanded by the external auditors
· Organize answers to the queries and provide to the auditors and support them to clear all their questions on time
· Prepare the data base for findings and recommendations for donors’ audit
· Plan and follow up with departments and programs to address all the issues raised by the auditors and update the status to SCI Awards
2. Conduct internal audits of Save the Children Offices and Projects in strictly following professionalism and audit guidance and in due care.
· Plan, perform and report the results of Audit Engagement He/she is assigned.
· Perform each stage of audit procedures in a professional manner.
· Write clear, concise, and factually accurate draft reports, cross reference and annotate appendices, and submit to the Internal Audit Manager or Head of Internal Audit for review in time to meet target of 1 month (draft report sent to office within 1 month of end of fieldwork). Gather and report all evidence for external and internal reporting, disciplinary hearings and as applicable insurance claims - in such a way that the users judge the reports to be accurate, relevant and clear.
· Plan the audit engagement professionally involving the concerned individuals from projects, Country office and hubs.
· Conduct entrance meeting with the auditee
· Discuss observations and recommendations with management to assure agreement.
· Assisting in preparation of FY audit plan for implementation in Save the Children and its partners offices
· Maintain and file all electronic working papers in an organized manner
· Provide proper custody and care for financial and other documents received from archives for review.
3. Contribute to the improvement of control environment, control process and procedures in all Save the Children offices and programs in Ethiopia.
· Evaluate adequacy of internal control system.
· Determine tests to verify existence and effectiveness of internal control system.
· Perform assigned tests and incorporate results in the evaluation.
· Draft accurate observations for areas reviewed.
· Draft recommendations that incorporate corrective, detective and preventive measures to address risks and control weaknesses.
· Propose best practices for areas that need improvement
· Provide analysis and identify risk prone financial, procurement and operational areas to properly address during the review to set priority
· Assist in maintaining expertise in audit-related subject matters such as internal controls, business process improvement and fraud auditing and investigation.
· Provides clear guidance and advise to make necessary amendments whenever the techniques and procedures are found inefficient and ineffective
4. Fraud awareness creation and fraud prevention and conducting investigation.
· Perform internal investigations of Whistle-blower allegations and submit clear and concise investigation report supported by evidences.
· Create investigation tracking/log worksheet with corresponding summary reports and charts for Audit Committee reporting. Guidance to be provided by IA Head and in coordination with Fraud Counter Analyst.
· Assist the Head of Internal Audit in the preparation of monthly core-message to create fraud awareness and control improvement.
· Directly carries out ad hoc investigation audits as required by the Country Director
· On occasion, conduct special investigations and analytical projects.
5. Follow up the recommendations with the management of audited offices for substantive implementation.
· Follow up on implementation of audit recommendations and update the status of each audit recommendation for periodic reporting to the management.
· Maintain a data base for audit recommendations for systematic follow up
· Prepare corrective action plans and follow up on periodic basis.
· Practice in organizational activities that promote networking and representation of the department.
· Respond to queries related to the IA activities, fraud and controls from field and country offices.
QUALIFICATIONS AND EXPERIENCE
EXPERIENCE