Vacancy No.: | IOM-SVN/0065/2018 |
Position Title: | Project Assistant (DTM) |
Position Grade: | General Service Staff, G4 |
Duty Station: | Dilla and Bule Hora |
Type of appointment: | SST, Six months with possibility of extension |
Estimated Start Date: | As soon as possible |
Closing Date: | July 20, 2018 |
Organizational Background
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
|
Context and Scope of the Position
The Displacement Tracking Matrix (DTM) is a system to track and monitor population mobility. It is designed to regularly capture, process, and disseminate various layers of information to provide a better understanding of the evolving needs of a displaced population, on site or en route. Since 2012, the International Organization for Migration (IOM) Special Liaison Office (SLO) in Addis Ababa works with the Government of Ethiopia and Humanitarian Partners to conduct internal displacement monitoring in multiple regions (Afar, Amhara, Benishangul Gumz, Dire Dawa, Gambella, Hareri, Oromia, SNNP, Somali and Tigray) of Ethiopia. Cognizant of the wide geographic coverage of the country and in order to more strengthen the DTM data collection IOM decided to recruit four programme assistants for the aforementioned duty stations.
Under the general supervision of the EPC programme coordinator and the direct supervision of the National Program Officer-DTM, the incumbent will:
Core Functions / Responsibilities:
The successful candidate will specifically undertake:
1. Assist in monitoring the work of Displacement Tracking Matrix (DTM) data enumerators in the field and verify they are collecting the required information in a timely, systematic and reliable manner which respects humanitarian principles.
2. Monitor both regular DTM rounds and emergency tracking and report to Addis office regularly
3. As deemed necessary, assist development of a loop of IOM DTM enumerators, train them and deploy during regular DTM rounds and emergency tracking.
4. Support the effective displacement tracking project implementation as per agreed timelines, prepare project status and progress reports.
5. Support the data collection process and the overall data management activities for the respective sub-offices operational area and assist other sub-offices for a short period of time upon request.
6. Assist in monitoring the partner organizations in conducting DTM and provide all technical support wherever and whenever required.
7. Participate on field assessment with multi-layered data collection techniques to gather timely information about displacement, population mobility, movement flows, and any other source of data required.
8. Support quality control and verification of consistency of the information being collected.
9. Provide recommendations to the Senior DTM Programme/Reporting Assistant and the National IM/DTM Programme Officer based on the realities of the field work (achievements/areas of improvement).
10. Support efforts to strengthen the capacity of the regional authorities through training on information management.
11. Ensure all data are kept safe and confidential through applying IOM’s data protection principles.
12. Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
Professional Experience
· A minimum of four years’ relevant professional work experience with International NGOs
· Experience of working with individuals at community level, thorough knowledge of rural areas of Ethiopia and willingness to work in remote areas
· Ability to transfer skills and knowledge on data collection, processing and analysis
· Flexibility to perform and deliver in difficult and rapidly changing situations essential
· Knowledge of Open Data Kit (ODK) technology to facilitate and speed up data processing is an advantage
· Works effectively with clients and stakeholders
· Plans work, anticipates risks, and sets goals within area of responsibility
· Displays mastery of subject matter
· Contributes to a collegial team environment
· Incorporates gender related needs, perspectives, and concerns, and promotes equal gender participation
· Displays awareness of relevant technological solutions
· Works with internal and external stakeholders to meet resource needs of IOM/EPC
· Knowledge of the region is an advantage.
Languages
Thorough knowledge of English & Amharic for all duty stations;
Knowledge of Afaan Oromo, Somali and other local languages is an advantage for Jijiga, Dollo Ado and Hawasa duty stations respectively.
Competencies
The incumbent is expected to demonstrate the following behavioural and technical competencies
Behavioural
· Accountability – takes responsibility for action and make accurate self-assessment; accept constructive criticisms and holds the team and partners accountable to deliver on their responsibilities
· Communication - Listens and communicates clearly, adapting delivery to the audience and able to communicate clearly and sensitively with internal and external stakeholders to meet mutual goals
· Client Orientation / Partners and stakeholders: Ability to work effectively and harmoniously in a team and with colleagues from varied cultures, professional backgrounds; excellent drafting capabilities and negotiation skills, and
· Team work and cooperation: To be able to work co-operatively within diverse teams, work groups and across the organisation to achieve group and organisational goals
· Creativity and Initiative - well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills;
· Continuous Learning – promotes continuous learning for self and others
· Creativity and Initiative – actively seeks new ways of improving programmes or services
· Performance Management – identify ways and implement actions to improve performance of self and others.
· Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
· Professionalism - displays mastery of subject matter
· Technological Awareness - displays awareness of relevant technological solutions;
Technical
• Good level of computer literacy; proficient in MS Office package;
• Analytical skills - ability to interpret information, identify and analyze problems;
• Thorough understanding of migration, internal displacement and forced displacement;
• Organization, management and negotiation skills;
• Experience with humanitarian organizations in the areas of livelihoods, agriculture and other humanitarian activities;
• Knowledge of existing policies and protocols used by IOM, UN agencies and donors;
• Ability to sensitively manage conflicting needs and agendas;
• Able to work with minimum level of supervision;
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.