Ensuring the smooth running of the Finance department by over all supervision and monitoring of accounting staff
Scrutiny of Debtors and Vendors accounts
Scrutinize the account receivables and payables on a monthly basis and resolve issues in case of discrepancies
Ensure that all payment related approvals and documents are in place
Ensure that there are no outstanding credit payments to be received or vendor payments to be made
Scrutiny and preparation of employee salaries
Ensure the accuracy of employee data related to attendance, leave, overtime and salary advances for computation of monthly salary
Scrutinize the computation of monthly salary and processing of payroll
To ensure that the monthly operating expenses are within budget limits and to check whether necessary approvals are in place in case of budget overshoot
Cash management
Monitoring of collection flow of receipts and disbursement of payments on a monthly basis.
Focus on potential bad debts to reduce unnecessary provisions and ensuring money is collected on time.
Scrutiny of General Ledger accounts on a monthly basis and ensuring expenses are booked to the correct GL codes
Ensure on a monthly basis that all bills related to purchase of RM/PM and expense bills are received from the vendors and payment entries are made correctly.
Scrutiny and approval of cash payment vouchers in case of payments done by cash on a daily basis.
Ensure on a monthly basis that necessary provisions and accruals are made with regard to the employee end service benefits as governed by the employment laws in Ethiopia and other expenses in the books.
Preparation of financial reports like Monthly Transaction Reports, Monthly Review reports, income statements, balance sheet, Flash reports every 10 days and other analysis reports are sent to Head Office on time.
Preparation of Yearly Budget in co-ordination with Internal stakeholders and Head Office.
Maintenance of Fixed Assets
Ensure that the assets are recorded and numbered, and all approvals for addition/removal of assets are in place
Ensuring statutory compliance are strictly followed for all trade and employee related licenses as per the local requirements
Statutory and internal audits
Ensuring all internal audits are done on time and review it regularly
Ensuring review of Compliance Checklist points are done every 3 months
Ensure all statutory audits are also done on time
Ensure that Intercompany accounts are reconciled at a regular interval
Prepare year end financials
Ensuring that stock taking activities are completed on time
Coordinate with Sales Managers to obtain approval for creation of customer accounts, follow up of bank guarantee from customers towards credit limit granted to customers/dealers.
Coordinate with the Supply Chain Officer to ensure that all daily purchases of RM/PM are recorded and invoices forwarded to accounts department.
Coordinate with Production Manager to ensure that all production batches are updated so as to enable accounts to run the cost related jobs.
To interact with Bank Relationship Managers as and when required for issues like delay in vendor payments, delay in realization of collection cheques etc.
Job Requirement
Qualification, Education and Experience:
Minimum of 4 years experience work in manufacturing company.