Objective 1 : Centralize and process the orders :
Activities :
- Receive the validated orders from the programs/Base Logistician
- Deal with the orders following ACF procedures ;
- Prepare the necessary documents : Release Orders (RO) or Purchase Orders (PO) and have them approved by the hierarchical superior ;
- Purchase the articles ordered while respecting AAH logistic procedures ;
- Manage cash and ensure the accuracy of the bills
- Inform the person requesting goods of the progress of the treatment of his order ;
- Organize and follow the delivery ;
- Keep the “Order Follow-up” up to date and send it to the bases twice a month;
- Keep the archiving of Internal Order Forms, Release orders, Purchase Orders, Delivery Orders, quotations, and contracts up to date.
Objective 2 : Manage the supplier data :
Activities :
- Up-date the price catalogue ;
- Carry out the quotation orders.
Objective 3 : Follow the payment of suppliers :
Activities :
- Collect and check the invoices ;
- Participate in the payment of the suppliers
- Transfer the approved invoices to the accounts for payment of suppliers.
- Settle the cash advances with Administration as per rules
Objective 4 : Reporting
Activities :
- Do a monthly Order purchase report and follow up for bases.
- According to the Kitlog V.3 procedures