INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT
Specialist -Grant, Contract and Budget
CARE Ethiopia’s mission is to work with the poor women and men, boys and girls, communities and institutions, to have a significant impact on the underlying causes of poverty in Ethiopia.
Date: July 17, 2018
Vacancy No. 061/18
No of positions: 1 (one)
Salary: USD 992
Type of Employment- Regular
Duty base: Addis Ababa
Dead Line: 10 days from the date of advertisement
Objective: The purpose of the Grants, Contracts & Budget Specialist’s Position is to manage Country Office grants/contracts and budget, Manage Sub-grantee advance and settlement, Responsible for preparing reports for donors, counterparts, Management, Auditors, external and internal users, and actively participate in Country Office budget proposal preparation:
Responsibilities and Tasks of the Grants, Contracts & Budget Specialist Position:
· To manage Country Office grants/contracts and budget, Manage Sub-grantee advance and settlement,
· Responsible for preparing reports for donors, counterparts, Management, Auditors, external and internal users, and actively participate in Country Office budget proposal preparation:
· Replies for donor inquiries regarding grants /contracts, private restricted and unrestricted funding issues;
· Keep separate documentation files for Grants/Contract agreements and ensure that all necessary documents /correspondences relating to contract are properly filed;
· Request for fund transfers from different funding sources and follow up for the timely collection.
· He/She to provide support in Program Development and Financial Analysis in Program Department and actively participate in managing Budgets, Contracts and Grants at the Head Office level, and technical assistance to field offices as appropriate.
· Assists the Program Department staff and actively participates in the preparation of annual budget. Assists program staff in periodic budget review, and preparation of budget amendments when necessary; Ensure portfolio analysis done on timely basis.
· Produces financial, management and donor specific reports with accompanying schedules on a regular basis to different stakeholders as per specific donor requirement;
· Facilitates internal and external audit undertakings.
· Ensure that expenditures are in accordance with the financial policies and guidelines of CARE Ethiopia and that of donors;
· Review and check for the availability of sufficient budget for disbursement requests submitted by different units and field offices as per CARE Ethiopia’s policies and procedures;
· Review Sub-grant financial reports/documents, prepare sub grant analysis & process the required journal entries and follow up of sub grant advance settlement.
· He/She ensures partners are managed and monitored in accordance with established policies and procedures.
QUALIFICATIONS (KNOW HOW)
A) EDUCATION/TRAINING
Required:
§ BA degree in Accounting or equivalent combination of education and work experience
II. EXPERIENCE
Required:
§ 6 years of previous experience in a similar position
§ Experience with USG funding and sub-grant monitoring and reporting.
III. COMPETENCIES
Diversity, excellence, integrity, respect, analytical skill, building commitment, stress tolerance, collaboration, contributing to team success, customer focus and information monitoring.