Internal/External Vacancy Announcement
(Re – Advertised)
INTRODUCTION
Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way. In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.
Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behavior towards children both in their private and professional lives.
Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.
Job Title | Finance and Donor Compliance Coordinator |
Code | SCI/TFO/ 011 /2018 |
Place of Work | Mekelle |
Program/Unit | Growth through Nutrition/Operations |
Monthly Salary in ETB | As per the organization scale |
No. of Positions | 01 |
Length of Contract | One Year with Possibility of Extension |
ROLE PURPOSE:
Under the direction of the Growth through Nutrition Sr. Regional Program Manager, the Finance and Donor Compliance Coordinator performs regional level technical accounting, financial duties and internal controls including ensuring accurate accounting; and plans, organizes, and controls the financial operation of the USAID funded Growth through Nutrition project. S/he ensures the proper administration/management of Grant under Grant (GUG), sub award agreement, and partner implementation at regional level. S/he also ensures the regional level financial regulations and controls are in place at all times by ensuring the award is administered according to USAID regulations and policies for both Save the Children and partners, and financial reports meet the required standards. H/she also develops and maintains timely and accurate reports, provides technical support to Growth through Nutrition personnel at regional level, supports local and government partners, and facilitates any project and organizational audit and close out.
This post should collaborate closely with the Finance and Donor Compliance Specialist (Country Office), to ensure high quality management through the award cycle, including close out and proper management of provision of grants to GOE entities to increase ownership and involvement of government at woreda, kebele, and community level to deliver quality nutrition services to households.
Reports to: Senior Regional Program Manager, Growth through Nutrition
KEY AREAS OF ACCOUNTABILITY
Financial System & Contract Management at Regional Level
· Propose ideas for improving award financial and administrative procedures, guidelines, and systems to meet SCI, SCUS, and donor requirements with good internal controls. - Finance
· Ensure adequate support documents, proper approval process, and compliance to cooperative agreement and other donor requirements for all financial transactions. - Finance
· Conduct training to build capacity of the finance and non-finance staff working on the project, including partners, in financial systems, policy, procedures and compliance requirements. - Finance
· Prepare documents for audit and donor monitoring visits and maintain finance records and documents in an orderly and secure manner. – Finance and Awards
· Support the delegated Growth through Nutrition budget holder and regional project team in coordinating monthly grants meetings, and complete allocated action points arising from the meeting and share regularly awards
· Collaborate with the Finance and Donor Compliance Specialist to ensure implementation of all donor compliance requirements in coordination with other departments. - Awards
· Collaborate with the Sr. Regional Program Manager to ensure that queries arising from partners as well as project management team in the field are dealt with in an accurate and timely manner. – Awards
· Review regularly the transactions list of the project and identifies wrong charging and coding. Prepare the appropriate correction reversal and submits to the relevant finance unit for adjustment.
· Participate in BVA (Budget vs. Actual) meetings, take notes, and follow up on the implementation of action points.
· Ensure that all project expenditures are made within available budget, after proper approval and appropriate coding and posting of data to the Agresso system within the month.
Award Implementation and Budget Management at Regional Level
· Work with regional team and the Finance and Donor Compliance Specialist to consolidate phased budgets and review programme expenditure. - Finance.
· Properly administer/manage the Grant under Grant (GUG) sub-agreements/partner implementation at regional level.
· Monitor budgets and sub-grant activities at regional level to ensure that spending occurs as planned and that variances are anticipated, noted, and corrected. Ensure that key programme personnel are aware of their budgetary resources, and are able to monitor their budgets respectively - Awards
· Maintain an adequate cash flow to ensure that there is sufficient cash to cover project activities and plans. – Finance
· Work with the delegated budget holder to prepare annual budget plan and prepare budget revisions and projections and respond to any questions. – Awards
· Support the delegated budget holder in confirming availability of funds for all requests for payment or charges to awards. – Awards
· Provide monthly management information on awards performance to sub-grantees for regional performance and Growth through Nutrition regional management team as required. - Awards
· Actively supports budget holders in the award closure process and activities and coordinates with the Finance and Donor Compliance Specialist to ensure complete documentation and systems accuracy including Agresso at final close out. – Awards & Finance
· Ensure compliance of Cost Share reporting, proper review, accurate documentation, and coordination with the regional team to provide contribution reports to the Finance and Donor Compliance Specialist on a quarterly basis.
· Confirm compliance to time sheets, ensuring proper time is charged to the project according to level of effort of staff working on and supporting Growth through Nutrition.
· Ensure compliance to standard SCI templates.
Grant under Grant and WASH contract management
· Review documents during payment requests.
· Provide GUG management orientation and training to government and project team.
· Ensure adherence to local laws, project and USAID standards, policies and regulations.
· Support project team and government entities if there is a need for capacity building.
· Provide technical support to woredas during development of GUG applications.
· Conduct preliminary evaluation of application and present to Regional Grant Management Committee (RGMC).
· Monitor and provide technical support for the effective implementation of GUG activities in the respective woredas.
· Review deliverables of milestones and inform the regional manager.
· In collaboration with Awards team, provide GUG management orientation and training to government and project team.
· Report compliance issues to project regional manager and field office senior management.
· Represent SC and GTN in RGMC.
· Ensure that all construction related procurement plans (PP) are carefully developed and submitted to the procurement unit and procurement requests (PR) are submitted in time as per the procurement plan.
· Assist the procurement team in outsourcing and contract administration for Growth through Nutrition construction related activities in the area office.
· Work closely with requestors to ensure that contract values are within the available budget limit, and also keep record of payables (retentions) and receivables (advances) and inform all concerned timely for release and/or recovery.
· Identify and organise procurement of locally available construction materials in close collaboration with the area office procurement team.
· Ensure effective and efficient use of all SC’s financial and material resources in order to keep costs minimal while still maintaining quality.
· Develop time table and timely process payment requests for construction works in the field office in line with contractual agreement.
· Ensure that construction activities are branded and formally/officially transferred/handed over to communities for sustainable use.
Award Reporting
· Prepare and review monthly financial reports and ensure that they are consolidated for monthly distribution to the Sr. Regional Program Manager. – Awards
· Provide monthly internal financial reports to BH on actual v budget spend and analysis of grant financial performance. – Awards & Finance
· Provide quarterly accrual and biannual projected pipeline reports to the delegated budget holder.
· Work with the Finance and Donor Compliance Specialist to follow up on any questions or issues raised by the country office, ensuring input from Sr. Regional Program Manager and other support functions as required – Awards.
· Prepare a consolidated annual financial report, including a cumulative life of project report. – Awards and Finance
· Ensure documentation, updating, reconciliation, and reporting of supplies, equipment, and project staff related data on a regular basis.
Country Budget Management
· Support delegated Budget Holders and work with the Finance and Donor Compliance Specialist to ensure that project budget is regularly updated and accurately reflected within SCI accounting systems and award management systems.
Audit Function
· Provide information and support to donor and annual external audits as required.
Admin and logistics function
· Ensure purchasing procedures are respected, and that expenditures and purchase requisition made are correctly coded with account codes, funding source, and program code.
· Assist logistic matters of the field office, ensuring proper vehicle usage and follow up of regionally assigned drivers in support of the Sr. Regional Program Manager and regional logistics teams.
· Ensure that project assets and stocks are tracked on a regular basis.
· Coordinate all material distribution with beneficiaries, partners, and government offices in a smooth and timely manner.
QUALIFICATIONS AND EXPERIENCE
Essential
· Advanced Degree in Accounting, or other related field, from a recognized institution.
· 4+ years of professional experience in grant compliance, auditing, and financial management.
· Experience managing USAID funded cooperative agreements with good knowledge of USAID rules and regulations.
· Knowledge and experience using various financial packages including SUN and Agresso systems.
· Computer literate, particularly skilled in awards management package AMS, with fluency in Excel, Word, and PowerPoint.
· Significant experience in financial monitoring, budgetary systems, and controls with strong analytical skills
· Proven ability to prepare budgets and donor financial reports.
Desirable
· Strong organizational, interpersonal, and time management skills while working in a dynamic, team setting in a challenging environment.
· Willingness to travel extensively to multiple sites and provide capacity building for staff.
· Excellent oral and written communication skills.
· Ability and willingness to dramatically change work practices and hours and work with other teams, in the event of emergencies.
· Demonstrated capacity and prior experience in supervising others as a coach/mentor to develop financial skills of colleagues
· Strong negotiation and interpersonal skills in English, with substantial experience in managing multicultural teams
· Ability to communicate effectively and work across departments, with demonstrated experience in integrated project activities.
· Experience of building, leading and developing a team of senior staff with different backgrounds and expertise.
· Commitment to the Save the Children values.
Ø Qualified female candidates are highly encouraged to apply
Let Employers Find You
Upload/Update Your CVFeatured Jobs