SCOPE: Under direct supervision from Finance Manager-Lowland WASH, the Finance Officer is responsible to assist in all financial management activities of the Lowland WASH project. In addition she/he is responsible for all other financial activities of the department to ensure financial transactions as per IRC policy and procedures.
Key Responsibilities:
- Financial Management of Lowland WASH project:
Other Responsibilities:
- Treasury Management
o Review internal controls and disbursement processes to ensure proper management of cash and bank accounts.
o Review safeguards for cash and cheques kept in the office; ensure controlled access, security and safety.
o Monitor cash and bank balance to ensure sufficiency based on needs.
o Ensure that cash received including incoming funds transfers are receipted and accurately recorded.
o Perform bi-weekly and monthly cash counts and reconciliations; address any differences.
o Prepare monthly reconciliation and ensure outstanding item addressed on time.
o Review cash projection submitted by field office and ensure timely cash transfer to the field
- Month-end Activities
o Review cash and bank journals for completeness and accuracy.
o Review journals from the Field office for completeness and accuracy.
o Post journals in SUN System when assigned.
o Perform balance sheet account reconciliation’s and bring to the attention of the Finance Manager for any matters that require his/her intervention.
o Perform SUN Backup for the master files.
- Document Management
o Review internal system of record retention to ensure compliance with IRC policy and the local laws.
o Ensure maintenance of uniform standards for documentation; including forms, support documents etc.
o Ensure sufficient procedures for retention of documents; proper and systematic filing for ease of access;
o Control access to financial records to authorized staff only.
- Accounts Payable
o Perform financial review of Bid Analysis and other Procurement Documents; to ensure conformity with IRC policies and procedures as well as donor regulations.
o Perform financial review of Payments Requests; ensure adequacy of supporting documentation and compliance with IRC policies and procedures.
o Perform financial review of Travel Authorization, Advances ensuring compliance with IRC policies and procedures.
- Payment and Receipts Processing
o Oversea Cashier and Finance Clerks responsible for the payment process.
o Ensure that payments are processed in a timely manner and in accordance with IRC policy and procedures.
o Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers
o Preparation or oversight of the preparation of the cash accounting worksheet
o Oversea the review Cash Books prepared by the Cashier for Cash and Bank for completeness and accuracy.
o Liaison with bank officials to resolve problems or facilitate improved service.
o Ensure statutory deductions (taxes, pension, and health insurance) are remitted on time.
- Internal Audit
o Participate on Internal audit activities as required.
o Reviews of controls and monitoring of compliance with established procedures.
- Staff Supervision and Performance Management
o As part of his/her supervision responsibility, set and agree with Finance Assistant Key performance objectives for each financial year in line with the Accounting Department goals.
o Provide the Finance Assistants conducive work environment; business tools, support and relevant training necessary for them to perform their work.
o Monitor the performance of Finance Assistants through the year providing regular feedback on progress towards meeting agreed objectives and any improvement needed.
o Conduct an annual performance appraisal.
- Other Duties
o Contribute to the overall proper functioning of the Finance department by taking on any other duties assigned by supervisor.
o Contribute to the overall improvement of the financial and accounting system in ETHIOPIA by providing recommendation to supervisor for consideration on specific areas that could be improved.
o Contribute to team work and team play.
Education:
o Bachelors’ degree in Accounting, Business Administration, Commerce or Finance
Experience:
o Minimum 4 year of relevant experience for BA holders.
o Proven experiences in financial management in the INGO sector.
Skills and Abilities:
o Good written and verbal skills in the English language
o Proactive to seek to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions.
o Committed to staff training and development