Developing vendors and motivating them to maintain the stock as per project and factory requirement.
Negotiation with the suppliers.
Review requisition orders in order to verify accuracy, terminology, and specifications.
Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
Prepare purchase orders and send copies to suppliers and to departments originating requests.
Various activities linked to procurement like buying plan, releasing schedule revisions, delivery follow up, logistics, commissioning and payment coordination.
Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
Track the status of requisitions, contracts, and orders.
Preparation of comparative chart for better negotiation.
To prepare and issue of purchase order in ERP/Manual.
Perform buying duties when necessary.
Prepare, maintain, and review purchasing files, reports and price lists.
Calculate costs of orders, and charge or forward invoices to appropriate accounts.
Compare suppliers' bills with bids and purchase orders in order to verify accuracy.
Approve bills for payment.
Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
To keep track of deliveries and pending purchase orders and ensure the fulfillment of specifications by suppliers as per our requirements.
Identification of venders for inquiry in the market ensuring continuity of supply by timely execution of order placement, effecting expediting of materials, resolution of problems and supply visits if necessary.
Managing the movement of capital imports and validation of documents in line with current regulations, resolving claim issues, and clarifications to customs with regard to clearance issues.
Ensuring import orders are placed in a way to get various benefits & waivers including duties wherever applicable by the law and delivering the cost savings & improving efficiencies.
Interfaced with quality, manufacturing, engineering, strategic sourcing, colleagues, and suppliers to resolve quality and/or delivery issues.
Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.
Monitor contractor performance, recommending contract modifications when necessary.
Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting.
Working & implementation of JIT inventory system.
Following the process starting from collecting appropriate quotation, preparing purchase analysis and purchase order documents, following the payment in the Finance department until the payment is ready, purchasing items, sending the purchased item to plant and collecting the GRN copy and filing properly.
Bachelor’s Degree in procurement, logistics and supply chain management or other related field of disciplines.
A minimum of 3 years experience as a local purchasing officer preferably in Manufacturing Industries.