Internal/External Vacancy Announcement – Re-advert
INTRODUCTION
Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way. In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.
Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behavior towards children both in their private and professional lives.
Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.
Job Title | Director of Supply Chain |
Code | 0284 |
Place of Work | Addis Ababa |
Program/Unit | Program Operations/ Supply Chain |
Monthly Salary in ETB | As per the organization scale |
No. of Positions | 01(One) |
ROLE PURPOSE:
Manage and ensure the country programmes’ overall Supply Chain function is effective and efficient and are accountable to its beneficiaries and donors as well as develop and implement strategies and plans to ensure that overall programme Supply Chain: Supplies and Procurements, transport and asset management, warehouse management are met according to agreed programme activities and resources utilisation priorities and SCI systems, polices, and procedures
Ensure an efficient and effective Supply Chain service across all programs and field offices. This includes implementing, monitoring and following-up across all Supply Chain disciplines to ensure that SCI’s Supply Chain polices, standards, and best practices is adhered to.
SCOPE OF ROLE:
Reports to: Deputy Country Director for Program Operations
Staff directly reporting to this post: Roving Supply Chain Manager, Procurement Manager; Fleet manager, Warehouse & Commodity manager, Supply Chain systems specialist
KEY AREAS OF ACCOUNTABILITY:
Strategic / Leadership
· Provide overall leadership of Supply Chain functions for programme and emergency operations. Focus more on strategic than the day today routine operations.
· Directly involved in the operational planning, mainly the Supply Chain aspects of the programmes i.e., in proposal development, budgeting, monitoring and filed supervision and preparedness planning etc
· Review Supply Chain systems and procedures in Country and be sure that they meet SCI’s minimum standards, that adequate control mechanisms are in place and that they are being implemented and adhered to in a timely fashion.
· Continuously improve supply chain processes and systems to maximize efficiency, effectiveness and customer satisfaction
· Provide guidance and advice to programmes and projects on all aspects of Supply Chain especially in the areas of proposal development of high risk grants;
a. Planning Supply Chain requirements; Prepare practical Supply Chain component of the project proposals and budgeting exercises to ensure that all the logistical planning has been done, with the right/ realistic budgets.;
b. Identify areas of significant reduction in programme operational running costs through the utilization and allocation of resources;
c. Improve accountability to donors and beneficiaries through implementation of regular reporting and strong control mechanisms
· Ensure the implementation of Supply chain, Fleet and Equipment management are in line with SC global policies as well as donor’s requirements and ensure that they are implemented across the programme uniformly.
· Provide leadership, manage and motivate the Country Supply Chain team in the country office as well as technically provide supervise the Field Office Supply Chain Coordinators to manage Supply Chain in their respective area of operations.
· Embed a culture of performance and effective delivery by ensuring the Supply Chain KPIs are well tracked and met with improvement measures being made speedily to remedy poor performance.
Technical/Operational
· Provide logistical and operational capacity building at Addis and field level to Supply Chain teams and programmes/project managers on Supply Chain procedures, developing Supply Chain strategies and managing Supply Chain within their technical areas.
· Guide and assist on the preparation of annual forward plan of logistical requirements such as vehicle needs, vehicle rental policy, ensuring that SC has the right number of vehicles of the right type, in the right place; achieving high levels of utilization through having efficient and competent drivers, effective maintenance systems and reliable Insurance cover to minimize risks
· Provide effective leadership on Global and Regional initiatives translating new initiatives effectively to the team and ensuring the right provisions are made in transitions.
· Provide a quarterly demand forecast from the consolidation of procurement plans
· Ensure effective warehouse and stock management control are in place through the development and maintenance of effective systems.
· Make certain all Supply Chain requirements are delivered in accordance with timescales set and agreed with programme managers
· Undertake regular visits to regional offices and attend regional meetings, monitor the implementation of agreed Supply Chain framework; identify support required and act accordingly.
· Provide support to develop the Supply Chain component of the programmes emergency preparedness plan, ensure that supply chain strategy is in place, that pre-positioned emergency stocks are in place and managed effectively
· Act as a full time member of the Emergency Task Force team during emergency situations and to contribute to the development of SCI’s humanitarian response policy & strategy, if required
· Ensure regular Supply Chain reporting systems are implemented in all programme offices in line with standard financial control mechanisms for Procurement, stock, vehicles and assets. Review the monthly Supply Chain reports and advice Area Operations managers, and program/project managers where there are irregularities or areas of concern that need follow up.
· Review high value procurement documents to ensure that the right procurement procedure is followed, all the appropriate documentations are attached, and is approved by the right budget holders as per the SOD.
· Ensure that all monthly reports to Regional office and donors are appropriately prepared and sent with in the reporting period time frame.
Capacity Building
· Mentor, coach and work with the Supply Chain staffs to develop technical and managerial skills so as to assume greater responsibility.
· Proactively develop the skills of Supply Chain staffs to understand and utilise Supply Chain management tools to design and implement quality programmes. Orient non-Supply Chain staffs to optimise support effectiveness.
· Develop and maintain an effective orientation package, and ensures that new staff members are appropriately oriented and in a timely manner.
Staff Management, Mentorship, and Development
· Provide oversight to the Supply Chain Staff in the Country Office
· Ensure all Save the Children policies and procedures are understood by staff, followed and adhered to
· Manage the Supply Chain team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly
· Ensure and manage appropriate staffing within area of responsibility
· Ensure all direct reporting team have accurate and up –to- date JD
· Sets standard and agreed performance objectives for all direct reports
· Conducts regular performance reviews direct reports
· Ensure all new recruited staff gets Fraud, SS and Child safeguarding training
· Ensure staff submit accurate time sheet on monthly basis on time
· Ensure that all staff understand and are able to perform their role in an emergency as well as in development contexts
· Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff
· Incorporate staff development strategies and Performance Management Systems into team building process. Establish result based system and follow up
· Manage the performance of all staff in the program operations work area through:
· Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
· Perform any other activities as needed based on Line manager’s assignment
QUALIFICATIONS AND EXPERIENCE
· MSc/MA degree in Procurement/ Purchasing and Supply Management, Public/ Business Administration and other related fields.
· Professional certification in Procurement i.e. CIPS or equivalent qualification.
· Minimum of 12 years’ progressive practical experience in the field out of which 5 years at high level managerial/directorial position
· Proven and significant experience in international procurement and contract management, financial knowledge including an ability to review procurement demands and trends, and to develop strategies to fill identified gaps.
· Field level experience in Supply Chain for INGOs in international development and emergency programmes
· Knowledge of key institutional donors and their compliance requirements in respect of Supply Chain and procurement
· Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
· Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in.
· Commitment to Save the Children values.
· Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time
· Highly organised with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail.
· A high level of computer literacy (word, excel, ppt etc).
· Qualified female candidates are highly encouraged to apply
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