Objective 1: Keep the base’s accounting:
· In collaboration with the Asst. Base Finance Administrator
· Handle the reporting part of the 2 cash accounts movements CST1ETB / CST2ETB respectively.
· Check the compliance of supporting documents presented for payment according to Action Against Hunger internal procedure.
· Keep records of every single transaction passed through cash accounts.
· Ensure good relations with financial partners (bank, tax office, etc
· Verify records of expenses on each invoice & monitor each invoice is in respect to basic financial standard. Don’t release payment for non completed documents.
· In charge of verifying and validating all the financial documents following the Action Against Hunger financial rules and regulations ( translation, information needed on a voucher, signature and supporting documents)
· Consolidate the weekly cash request and send to the Field Coordinator each Friday morning
· In case of cash difference, she/he has to refer to the Field Coordinator and Action Against Hunger could ask her/him to reimburse it because it is her/his responsibility.
Objective 2: Check compliance with purchasing procedures:
· Comply with purchasing procedures upon remitting advances;
· Inform the logistics department of purchasing procedures and of data required on the invoices.
Objective 3: Manage the accounting and administrative document sorting
· Sort accounting documents;
· Sort rental contracts (leases, vehicles, etc.).
· Monitor and Settle monthly bills regularly (Electric & water, telephone, internet, etc) for both guesthouse & office respecting payment schedule.
· Monitor and Settle any type of taxes in respect to the payment schedule.
· Monitor and conduct provident fund deposit every month regularly
· Monitor and conduct pension fund deposit every month regularly
Objective 4: Carry out the monthly cash forecast
· Collect financial information from project managers;
· Prepare the monthly cash forecast and sent to the capital Administrator.
Objective 5: Reporting
· Posting of financial data on the monthly journal
· Prepare monthly report as per the financial policy of Action Against Hunger.
· Compile monthly report documents & ensure to send to Addis office in respect to the assigned schedule.
· Prepare cash journal and cash count reports every month to the head office in Addis in respect to the scheduled setup.
Educational Qualification:
Required level of studies: B.A Degree in Accounting and Finance 5 years’ professional experience. NGO experience is Mandatory.
Additional Skill:
Professionalism – Sense of organization – Computer skills – Good knowledge of English or French.