GIZ-Internal/External Vacancy Announcement #122/2018
GIZ- Office Addis Ababa
As a provider of international cooperation services for sustainable development and international education work, GIZ – Deutsche Gesellschaft für Internationale Zusammenarbeit – is dedicated to building a future worth living around the world.
Around the world, we have over 50 years of experience in a wide variety of areas, including rural and economic development, education and employment, energy and the environment, and peace and security. Together with our partners, we work to deliver flexible, effective and cost-effective solutions that offer people better prospects and sustainable improve their living conditions.
As a public-benefit German federal enterprise, we are committed to meeting our clients’ high standards of transparency and accountability. The German Federal Ministry for Economic Cooperation and Development (BMZ) is our main commissioning party. European Union institutions, the United Nations, the private sector and national governments also benefit from our services.
In Ethiopia, GIZ has been implementing development programmes on behalf of the German government for over 40 years together with our national partners. The focus of our work in the country is on vocational education, sustainable use of natural resources, land management and food security, biodiversity and forestry. Other programmes e.g. enhance development of a sustainable textile sector and renewable energies in Ethiopia.
For our Internal Service Department at the GIZ Country Office in Addis Ababa, we are looking for an Internal Service Officer.
Position: Internal Service Officer
Remuneration: As per the GIZ scale
Application deadline: August 20, 2018
Place of Work: Addis Ababa
Responsibilities:
The Internal Service Officer is responsible for
The Internal Service Officer performs the following tasks:
Tasks:
1. Facility management related tasks
1.1 Monthly building inspection and maintenance for GDCO building and GIZ Villa
1.2 Property and compound for both GDC building and GIZ Villa
1.3 Identifies the need of all kind of repair and maintenance and initiates same in consultations with department head.
1.4 Follow up and effect monthly utility payments GDCO and GIZ Villa
1.5 Follow up, where necessary, visiting contractors particularly those doing maintenance and representatives of utilities /water supply, electric and telephone lines/ and monitor any work being carried out over the weekend or after working hours.
1.6 Analysis and Documentation the processes of projects
1.7 documents and files properly completed orders
1.8 monitors release of goods and further processing
1.9 organises and coordinates the collection of goods
2 Car pool related tasks
2.1 Assist Dispatch drivers and tasks
2.2 Assist the various department of GIZ Office with transportation requests
2.3 Assist Fuel consumption report
2.4 Assist Facilitators.
3 Vehicle maintenance
3.1 Support all GIZ office Addis Ababa vehicles maintenance and safety
3.2 Technical supervision of GIZ office vehicles
3.3 Support in annual vehicle inspection according to the regulation for all GIZ office Addis Ababa
3.4 Assist at the garage requirements and makes sure that the office has the right maintenance and service partner
4 Work place safety fire and first aid services
4.1 Administer fire extinguisher
4.2 Manages the fire safety and drill checklist
4.3 Check the facilities and equipment /for example, checking for fire hazards, obstructions, blocking emergency exits/
4.4 Administer and makes sure first aid kit is available regularly and refills accordingly
5 Support reception and airmail handling services
5.1 Follow up on the services delivery of reception and air mail handling
6 Cleaner/ messenger services
6.1 Make sure office refreshment services such as the provision of water, tea /coffee
6.2 Make sure office errands and messenger tasks
6.3 Assist the supervises tasks given to this group of colleagues at office work and event support
7 Labor support and event realization
7.1 Support in facilitation and over sees labor request coming from the different departments
7.2 During the absence of department head, supervise subordinate staffs.
7.3 Perform any other duties as may be requested.
7.4 Arranges for the safe transfer of goods to their destination
7.5 Notifies projects and programmes of delivery location and time
7.6 Processes cases of damage in transport
7.8 Documents and files properly completed orders
8 Reporting and other duties/additional tasks
The Internal Service Officer
8.1 Produce and continuously update a monthly report on open tasks in the department,
8.2 Performs other duties and tasks at the request of Department Head and Management.
8.3 Coordinate tasks on the absence of Head of Internal Services.
8.4 Supervise cleaners/massagers, receptionists.
Required Educational qualifications, professional experience and competency
· University degree in Logistic or any related field
· Knowledge of English language both in speaking and writing,
· Vocational training of car mechanics is of advantage
· Previous job experience with international organizations is of advantage
· Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
· At least 5 years’ professional experience in a comparable position
· Multi talent, Technical knowhow, problem solving skill, proactive
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