Terms of employment: Fixed term Contract until May 31, 2019
RESPONSIBILITIES
Managing vehicles and use and the management of any other means of transport in line with internal regulations and the security plan
· Implementing rules for the management of vehicles and other means of transport
· Managing the planning, allocation and loan of vehicles on a weekly and monthly basis and disseminate the planning to everyone on a weekly basis
· Managing the planning and allocation of drivers on a weekly and monthly basis
· Managing optimal maintenance of the vehicles
· Monitoring of vehicle use and fuel consumption and report monthly
· Following all inland transportation and ensure that necessary logistic documents are travelling with the material.
· Arranging guests travel and accommodation including airport pick up and drop
Managing general services (offices, expatriate staff accommodation and storage facilities) and daily use of equipment
· Seeking and identifying potential premises for rent
· Managing the fitting out, servicing and maintenance of the premises and equipment and report on the work undertaken & cost to the LM
· Making sure that internet, telephone, water & power supply are available and functional in all premises in Addis and is responsible to maintain and provide solution when there is a problem
· Following up the security of the premises (locks, guards, lightning, communication means etc.)
Managing technical/office equipment to provide sufficient means for the smooth-running of the program
· Implementing equipment management procedure and complying with rules and procedures defined.
· Managing all IT issues and implementing the IT charter.
· Managing servicing and maintenance of equipment.
· Updating the equipment monitoring chart in real time and ensuring the quality of the data it contains and carry out physical inventory every 6 months.
Managing Addis Ababa logistics support team to develop the team’s autonomy and performance
· Supervising the logistical support functions team (drivers, guards, cleaning staff), setting objectives and carrying out assessments of direct reports
· Preparing monthly planning for each staff and compile the planning per function and share it with Logistics Manager
Administrative and financial management in area of activity
· Drawing up the budget estimate related to logistics and send monthly cash forecast to finance on this budget
· Filing and archiving of everyday logistics documents
Reporting
· Preparing the vehicle fleet monitoring, equipment monitoring chart and monthly logistics reports for Addis.