1. Provide the technical oversight, and input to manage staff support to, delivery of, and implementation of, all logistics support systems according to IMC Logistics policies and procedures.
2. Provide planning support and advice to those making a procurement request, then process and manage the procurement process (either locally or internationally) in accordance with IMC policies and procedures, in a transparent, accountable, efficient and cost effective manner.
3. Organizing procurement tracking system and support program and management team up-to-date and reliable information on the procurement status submit weekly and monthly report.
4. Ensure that local market surveys are regularly carried out, to confirm a full knowledge of the availability and price of local items. Ensure that all procurements are managed, tracked and recorded. Identify, and suggest items that should be part of a pre-approved tender process, and ensure that open and free competition for procurements is adhered too.
5. Manage the maintenance of accurate filing systems, with documented and supported records of actions for audit purposes.
6. Contribute to weekly and monthly logistics reports to the in-country management team, and Global logistics pursuant with IMC policies and procedures.
7. Be flexible and manage your time accordingly, be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.
8. Coordinates local and international procurement activities.
9. Train and supervise logistics staff involved in procurement.
10. Maintain PR and PO tracking tools are updated and shared with programs and country office logistics on weekly bases.
11. Reviews purchase requests for completeness and approvals
12. Makes purchases
13. Ensure compliance with the IMC procurement policy
14. Prepares requests for quotations
15. Prepares complete procurement documents
16. Communicate HQ for goods/services that require higher approval
17. Follow and notify standing agreements before expiring ahead of time
Responsible for documents send from field office to country officeBA in Supply chain management or related with 3 years’ experience.
Proficiency of Microsoft Office including MS Word and Excel, as well as email communications and other computer programs.
Professionalism, Honesty, Integrity.
Knowledge of methods, techniques and procedures involved in procurement and reporting
Considerable knowledge of the basics in procurement and reporting
Ability to plan, organize and direct the work of skilled, semi-skilled, and unskilled engaged in the day to day activities
Ability to accomplish tasks within a reasonable period of time
Ability to communicate both orally and in writing in English.