Plan International is an independent non-profit organization that advances children’s well-being and equality for girls. Working in building powerful partnerships for children for over 75 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners. Plan International Ethiopia is looking for Head of Programme Operations for Country Office.
Role PURPOSE
Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.
We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.
We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.
The role of the Head of Programme Operations (HoPO) is to lead, manage and support Program Areas Managers in quality programme delivery (planning, implementing, monitoring and evaluation); and to provide support and technical guidance in the management of their respective teams to ensure high level performance and the achievement of organisational goals. Responsible for Country Strategic Plan design and roll out. He will also be a focal person to high level government negotiations such as with the CHSA (The Charities and Societies Agency), the Federal Government Ministries and Regional high level authorities. He will also deputize the Country Director as deemed necessary. He/she will attend high level federal and regional meetings, INGO cluster meetings and GO/NGO. The incumbent will be a member of the Country Management Team, and will provide high-level, strategic contribution to the leadership of the organisation as a whole, in close cooperation with other senior staff.
Dimensions of the Role
· Responsible for rolling out the Country Strategic Plan (CSP)
· Will closely work with the Head of Program Quality and the Country Program Leads (CP Leads) at the CO.
· He/ she will have a financial delegation of 100,000 USD
· Reports to the Country Director and is a member of Country Leadership Team (CLT) and extended Country Leadership Team
· Supervises all the Programme Area Managers, the Sponsorship Manager and some high level Chief of Parties.
· Ensures right staff capacity, competencies and skills are in place; involved in recruitment and staffing of the programme field teams.
· Ensures smooth teamwork in PAs and enhancement the integration among other departments;
· Attend high level federal and regional meetings.
· Creates high performing teams and an effective working relationships between programme staff at the Country Office and in the Program Units
· Provide oversight role in budget management in the PAs
· Reviews and authorises POs within financial limits for all PAs
· Reviews Annual plans and Project Completion Reports for CD approval in the system
· Ensures PAs comply with corporate governance systems, policies and procedures.
Accountabilities
Key Roles and Responsibilities of the Position:
1. Provide Programme Leadership to the programme areas
2. Proper coordination of programme planning and implementation in line with Child centred community development standards, programme quality framework and the CSP’s strategic technical areas:
3. Build strong networks of partners and maintain good relations, and coordination with other development partners in the district, regional and federal. Take leadership in:
4. Supervise Human Resource management at the PA levels
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures
Technical expertise, skills and knowledge:
Essential
Qualification and Experience
Desirable
· Thorough knowledge of programming processes, systems and principles, and the ability to provide leadership and support to staff working at field level.
· Comfortable with taking timely decisions in situations where information may be incomplete, based on consultation and sound judgement.
· Numeracy and the ability to interpret financial data, in order to provide management support to budgetary processes including planning, monitoring and reporting.
· Ability to communicate effectively and build high performance teams in support of achievement of organisational objectives.
· Ability to interact and work effectively with others at all levels.
· Good analytical and administrative skills.
· Strong skills in facilitation and negotiation.
· Strategic thinker
· Team player
· Excellent writing skills