Internal/External Vacancy Announcement
INTRODUCTION
Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way. In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.
Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.
Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.
Job Title | Store keeper |
Code | 001 |
Place of Work | Bale/Robe |
Programme/Unit | Emergency Humanitarian Response |
Monthly Salary in ETB | As per the organization Scale |
No. of Positions | 1(one) |
Reports to | HR & Logistic officer |
Length of Contract | Three Months
|
ROLE PURPOSE:
Under the supervision of Logistics and HR Officer, performs tasks related to project account recording, coding, verification, summarizing and reporting on regular basis; effects payments for daily authorized payments; follow up and provide support to project admin, finance and Logistics officer on financial reporting, Prepare weekly financial transaction reports, weekly stock usage and stock report and provide monthly stock and asset report including store situation and submits to the office.
KEY DUTIES & RESPONSIBILITIES
Financial and store Management
· Handling all cash transaction and facilitate any payment by cash or checks
· Checking daily cash count and maintaining monthly weekly requests of transaction
· Maintain copies of all expenditure documents
· Identify lists and prices of goods, services and documenting it
· Pay different expenditures in cash, vouchers or checks
· Receives and inspects all purchased materials and reconcile with purchase order, process and distribute
· Filling and filing of supply requisition
· Organize store documents and confidential files
· Maintain all warehouse activities neatly and orderly
· Update all stock cards timely
· Control all items purchased locally
· Maintain warehouse in good condition and clean and on a proper and efficient storage
· Update , keep tracking, record, Identify all asset and items for respective Satellite office
· Follow up and Monitor all assets and Stock Found in satellite office
· Maintain and update asset and inventory list in the project office, sites and gest house
· Conduct regular asset/items inventory in every sites
· Pack the goods for transport in a good manner.
Establishing Financial system
· Ensure that all the necessary supporting documents and evidence are verified, authorized and attached to all Expenditures
· Conduct cash receipt and disbursement activities in line with the principles, procedures, and guidelines
· Adopted specifically for his/her area of responsibility
· Make deposits of cash collected timely and prepares bank deposit summary report Prepare payments’ slip for authorized payments and effect payments
· Contact payees (Employees, short term contracts, etc.) to collect their payments
· Reconcile and follow up the project budget
· Prepare top-up requests for petty cash & fuel Coupon and perform cash and coupon reconciliations
· Keep the cash book properly and always keep it up-to-date
· Responsible to keep the bank balance up-to date on the check stab
· Ensure two signatories have signed on the check stab and the payee has signed on the back before issuing check payments
· Responsible to cancel every payment with PAID stamp
· Responsible to keep used vouchers properly
· Ensure all stock is released in line with stock release approval list
· Ensure the quality of items with BH or requester before receiving it in to store
· Check the quantity of the materials before receiving
· Ensure all goods are tracked by necessary by necessary code like Cost centre, Project code and SOF
· Ensure that there are clear auditable stock movements with Complete paper work
· Ensure all incoming and outgoing stock is managed as per the standard
· Ensure the appropriate storage and physical condition of the stock
· Alert BH or Managers when the item is approaching to Expire date.
Documentation
· Make sure that cash and store related files and records reflect high professional
· Standards
· Plan the systematic collection and filling of cash and store documents
· File all source documents and journal vouchers with all supporting documents
· Ensure that all cash and store related files are systematically documented
· Verify documents to be sent to the next level office /save the children/ are accurate and contain all relevant data.
Child safeguarding (CSG)
· Conduct activities in accordance with the rules of the Child Safeguarding Policy, which includes reporting suspicions of child abuse,
· Ensure that all activities seen through a child safeguarding lens;
· Be vigilant about observing possible child abuse/harm,
· Ensure all partners and beneficiaries of Save the Children are aware of the child safeguarding policy and promote the message of child safeguarding to children, beneficiary families, and community members in general,
· Conduct project risk assessment using given template and mitigation plans are addressed Report performance of child safeguarding activities per quarter,
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
Ambition:
Collaboration:
Creativity:
Integrity:
Honest, encourages openness and transparency
Child safeguarding
Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children. We undertake rigorous procedures including background checks to ensure that only people suitable to work with children are allowed to join our organisation and all candidates will therefore be subject to this scrutiny.
MINIMUM QUALFICATION, EXPEREINCE, COMPETENCIES
Qualification
· Diploma in accounting or extending degree program.
· 2 years’ work experience in cashier, store or related activities
· Ability to work independently and take personal initiative.
· Training/experience in working with administrative systems and processes
· Ability to follow instructions accurately and meet deadlines
· Strong interpersonal skill and customer handling
· Very good skill in communication
· Fluency in written and spoken English
· Fluency in written and spoken Afan Oromo is an asset
· Computer skill (word, excel. Access and power point)
· Qualified female candidates are highly encouraged to apply.
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