Office Manager/Cashier
GIZ- Internal/External Vacancy Announcement #140/2018
GIZ - Cross-Border Collaboration Programme in Western Ethiopia and Eastern Sudan
As a provider of international cooperation services for sustainable development and international education work, GIZ - Deutsche Gesellschaft für Internationale Zusammenarbeit – is dedicated to building a future worth living around the world.
We have over 50 years of experience in a wide variety of areas, including rural and economic development, education and employment, energy and the environment, and peace and security. Together with our partners, we work to deliver flexible, effective and cost-effective solutions that offer people better prospects and sustainably improve their living conditions. Of our 18,260 employees in some 120 countries, almost 70 per cent are national personnel working in the field.
As a public-benefit German federal enterprise, we are committed to meeting our clients’ high standards with regard to transparency and accountability. German and European values are central to our work. The German Federal Ministry for Economic Cooperation and Development (BMZ) is our main commissioning party. European Union institutions, the United Nations, the private sector and national governments benefit from our services, too.
The project is financed by the EU and BMZ and implemented by GIZ and provide local governments, communities and the private sector on both sides of the border with opportunities to improve and diversify livelihoods and better management of shared natural resources, investment in conflict prevention, and promote better cooperation through a combination of strategic and administrative consultations. The overall objective of the project is to address the drivers of migration and strengthen the populations’ resilience to instability and displacement in the borderlands of Benishangul Gumuz in Ethiopia and Blue Nile State in Sudan. This will include investments in enhancing and diversifying livelihoods, including livestock, agriculture and fisheries; strengthening basic service delivery; natural resource management; and promoting cross-border cooperation and coordination, trade and private sector development as well supporting conflict management and resolution capacities. The intervention logic and proposed action has been developed by the EU, BMZ in a consultative process with their partners, the governments of Ethiopia and Sudan as well as IGAD.
The project is looking for a qualified person to fill the following positions.
Place of Work: Assosa, Benishangul – Gumuz Regional State
Application deadline: September 27, 2018
Responsibilities
The office manager/accountant is responsible for:
§ Providing office management tasks
§ Procurement of goods for the implementation of the project
§ Bookings of events, catering and travel arrangements as well as other organisational and administrative issues for the implementation of project activities
§ Handling financial management, such as cash withdrawals, keeping petty cash and the corresponding cashbook, preparing and entering vouchers, checks and travel expense statements of staff for approval by the superior
§ Processing settlement of applications for the reimbursement of travel expenses
§ Submitting the end-of-month accounts from the project cash books and vouchers to the officer responsible
§ Dealing with invoices, cheques, letters, cash payments and documents
§ Filing documents in reference files or the internal file structure in line with GIZ’s and project internal regulations
§ Liaising with partners on behalf of the project, especially with regard to the organisation of the project activities, trainings and duty trips of GIZ project staff and partners to the field and abroad
§ Distributing information and documents to partner organisations and trainees
§ Assisting with financial planning, monitoring, and accounting for the project in close coordination with the international finance manager in Addis Ababa
§ Interpreting and translating (Amharic-English) for project team members on their mission and of administrative and project related documents as required
§ Ensuring compliance with GIZ financial management and administrative regulations and procedures
§ Coordinating effectively with team colleagues in Addis Ababa and Ed Damazin (Sudan)
Required qualifications
§ BA in business administration, accounting, auditing or similar area or comparable qualifications and skills
§ At least 3 years of professional experience in a relevant position
§ In-depth knowledge of finance and accounting, inclusive software
§ Sound knowledge of public procurement
§ Confidential handling of data and information
§ Very good working knowledge of ITC technologies (related software, phone, fax, e-mail, the internet) and computer applications (e.g. MS Office)
§ Good management and organisational skills
§ Ability to work proactively and in a dependable, responsible manner with great attention to detail
§ Very good communication skills
§ Willingness to upskill as required by the tasks to be performed – corresponding measures are to be agreed with management
§ Fluent written and oral knowledge of Amharic and English, German and/or one local language to Benishangul – Gumuz Region is an asset