I. JOB SUMMARY
The purpose of Manager for Financial Analysis and Reporting is to create information from financial data that can be decision input for overall financial management of CARE Ethiopia. While all other sub units of Finance focus on production of financial data, this position will assist the Finance Director in oversighting data quality and undertaking of financial analysis and reporting for overall CO performance, not donor specific reporting.
The position will also assist the Finance Director in new process and system development and roll outs; leading the overall CO audit processes (not donor specific audits); represent Finance in the monthly FAR with SSC, provide
II. RESPONSIBILITIES AND TASKS
Job Responsibility # 1: Financial Analysis
§ Undertake the multiyear analysis on SPCs to ensure essential support services incurred to implement all projects and programs are budgeted and recovered effectively using the Shared Program Cost (SPC) method in compliance with donor rules and regulations;
§ Represent finance in the budget development for new proposals and to ensure that SPC budgeting is completed as per the multiyear analysis on SPC.
§ Review monthly FAR reports from SSC; ensure that all open items and issues in the report are timely addressed; represent CO Finance in the overall communication with SSC.
§ Ensure that CO support staff are budgeted as per the flexi structure of the CO; lead the overall funding gap analysis for CO support staffs;
§ Maintaining database on pricing/costs so that new proposal developments are supported with updated pricing information; produce costing standards for performance measurements and consistency of practices throughout the CO.
% of Time: 40%
Job Responsibility # 2: Financial Reporting
§ Coordinate the overall CO audits (not donor audits and reporting): CARE USA Financial Statement Audit, CARE USA USG Single Audit, Statutory Audit; represent finance in the process of such audits;
§ Communicate sample documents for these audits to all concerned units in the CO; review and make sure that they fulfil the documentations requirements; assist Finance Director in the sharing of these documents to the Auditors for remote audits.
§ Undertake pipeline analysis/commitment control reporting for Emergency projects so that budget holders get comprehensive and updated financial information for effective emergency responses;
§ Liaise with Internal Audit for follow up and timely closing of audit action items.
§ Compile data on cost centres (offices, vehicles, staffs, etc.) and produce reports on cost per cost centres so that senior management have an insight and comparison for cost reasonableness;
§ Liaise with Commodity Management Unit of the CO to ensure that commodity costing, documentation, monitoring, and reporting are as per the CO commodity management guideline/manual;
§ Lead the periodic Financial Reports to regulatory bodies (ChSA, AABE, regional governments, woreda administrations, etc.);
§ Review VAT reports to donors; follow up on VAT tracking system of the CO.
% of Time: 30%
Job Responsibility # 3 Process Improvements
· Coordinate with all units of Finance to assess and log operational bottlenecks/system flaws; propose process improvements for operational efficiencies;
· Assist the Finance Director on the roll out/cascading of new processes and systems; provide orientations and/or trainings on same to all concerned staffs.
% of Time: 15%
Job Responsibility # 5: Capacity Building
§ Conduct field visits to undertake supportive supervisions on financial documentations, analysis and reporting;
§ Assist the Finance Director on provision of trainings to budget holders, finance staffs.
% of Time: 15%
III. PROBLEM SOLVING (Thinking Environment)
The level of problem solving this position will face is level number one. What has to be done and how to do it are clearly defined in the Financial Policy and Procedures manual.
EDUCATION
§ BA in accounting or equivalent combination of education and work experience
EXPERIENCE
§ 10 years job related experience.
Desired:
§ NGO experience.
TECHNICAL SKILLS
Required:
§ Very good communication and presentation skills;
§ Well organized, ability to work independently, ability to act in a professional and ethical manner;
§ Very good skills in computer applications, especially advanced use of excel for financial analysis and reporting;
§ Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, participatory approach and sustainable development.
Desired:
§ Knowledge of People Software.
COMPETENCIES
Respect, accountability, courage, excellence, integrity, analytical ability, building commitment, stress tolerance, collaboration, interpersonal skill, contributing to team success and customer focus.