Office Assistant
GIZ- Internal/External Vacancy Announcement #154/2018
GIZ - Cross-Border Collaboration Programme in Western Ethiopia and Eastern Sudan
As a provider of international cooperation services for sustainable development and international education work, GIZ - Deutsche Gesellschaft für Internationale Zusammenarbeit – is dedicated to building a future worth living around the world.
We have over 50 years of experience in a wide variety of areas, including rural and economic development, education and employment, energy and the environment, and peace and security. Together with our partners, we work to deliver flexible, effective and cost-effective solutions that offer people better prospects and sustainably improve their living conditions. Of our 18,260 employees in some 120 countries, almost 70 per cent are national personnel working in the field.
As a public-benefit German federal enterprise, we are committed to meeting our clients’ high standards with regard to transparency and accountability. German and European values are central to our work. The German Federal Ministry for Economic Cooperation and Development (BMZ) is our main commissioning party. European Union institutions, the United Nations, the private sector and national governments benefit from our services, too.
The project is financed by the EU and BMZ and implemented by GIZ and provide local governments, communities and the private sector on both sides of the border with opportunities to improve and diversify livelihoods and better management of shared natural resources, investment in conflict prevention, and promote better cooperation through a combination of strategic and administrative consultations. The overall objective of the project is to address the drivers of migration and strengthen the populations’ resilience to instability and displacement in the borderlands of Benishangul Gumuz in Ethiopia and Blue Nile State in Sudan. This will include investments in enhancing and diversifying livelihoods, including livestock, agriculture and fisheries; strengthening basic service delivery; natural resource management; and promoting cross-border cooperation and coordination, trade and private sector development as well supporting conflict management and resolution capacities. The intervention logic and proposed action has been developed by the EU, BMZ in a consultative process with their partners, the governments of Ethiopia and Sudan as well as IGAD. The project is looking for a qualified person to fill the following positions.
Place of Work: Assosa, Benishangul – Gumuz Regional State
Application deadline: October 19, 2018
Responsibilities
The office assistant is responsible for:
· performing general clerical services
· assisting the senior office manager with his/her tasks as instructed
· assisting with filing documents in reference files or DMS in line with GIZ’s filing rules
· ensures that the necessary office supplies are available
· purchases office equipment and supplies within set value limits
· reports damage to the senior office manager, organises and monitors the service and repair of office equipment
· photocopies and scans documents as needed
· organises and compiles information materials
· labels files in accordance with GIZ filing rules
· completes forms and tables in accordance with specific instructions from the senior office manager
· helps prepare events, workshops, field trips and other occurrences
· documents service requests and enquiries
· Keeping petty cash and the corresponding cashbook, preparing and entering vouchers
· Processing settlement of applications for the reimbursement of travel expenses
· Submitting the end-of-month accounts from the project cash books and vouchers to the officer responsible
Required qualifications
Qualifications
§ certificate/diploma or similar qualification from a recognised clerical college
Professional experience
§ Minimum of 1-3 years’ professional experience in a comparable position
Other knowledge, additional competences
§ good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
§ Confidential handling of data and information
§ Very good working knowledge of ITC technologies (related software, phone, fax, e-mail, the internet) and computer applications (e.g. MS Office)
§ Good management and organisational skills
§ Ability to work proactively and in a dependable, responsible manner with great attention to detail
§ Very good communication skills
§ Willingness to upskill as required by the tasks to be performed – corresponding measures are to be agreed with management
§ Fluent written and oral knowledge of Amharic and English, German and/or one local language to Benishangul – Gumuz Region is an asset