S/he will Provide administrative assistance and secretarial services to the senior management staff.
Essential Duties & Responsibilities:
Takes and transcribes oral dictation and types correspondence, articles, reports and minutes on subjects with high degree of proficiency and accuracy,
Operates all office machines /Computer/ applicable to the office,
Sorts out mails delivered to the management; handles incoming and outgoing correspondence and reviews correspondence for the managers’ signatures; expedites matters directed to departments staff work units,
Receives visitors; clarifies business questions whenever possible and schedules appointments considering the workload of the management in any particular day,
Prepares agenda items as per given instruction; arranges staff and higher-level meetings; gathers materials or information on the subject under consideration and takes minutes whenever required,
Answers telephone calls directed to the management; takes messages and refers callers to the management or other appropriate persons in charge,
Composes routine letters, correspondence, reports, memos, etc.
Maintains files of correspondence and other materials of a confidential nature,
Controls and supervises subordinate assistants for the accuracy and completeness of work accomplished and evaluates work performance,
Locates and extracts information and materials from files and follows up on pending items,
Ensures the tidiness and standard upkeep of offices at all times,
Prepare daily petty cash movement report
Requests office supplies and controls their proper use
Performs other related duties as required.
Job Requirement
Diploma in Secretary and office Management, Business Management or other related fields
Minimum of 3 years’ experience in a similar position