Under the direct supervision of the Field Manager, and the technical support from Hawassa HR department the HR/Admin Assistant will perform Human Resource management, administrative, office correspondence and other essential duties in an efficient and professional manner. This HR/ Admin Assistant post is a support position to an ongoing humanitarian response and local community projects implementation in Sidama Zone.
DETAILED RESPONSIBILITIES AND TASKS:
· Make sure job advertisement is posted timely
· Keep up-dated staff data base,
· Facilitate all HR/Admin Related payment within the agreed timeline.
· Ensure field staff and guests get accommodation accordingly.
· Conduct regular communication and supervisory meetings with staff under supervision,
· Draft internal and external correspondence letters as required,
· Manage the internal and external mail pouches including the post office and distribute them to the concerned personnel,
· Initiate and follow up quarter procurement of office supplies and maintain available stock balance all the time,
· Ensure incoming and outgoing letters are filed on the register book in sequential order and documented accordingly,
· Maintain up to date record keeping and filing of administrative documents,
· Prepares payroll for social workers, temporary workers, and interns,
· Collects Jinka satellite Office staff timesheet and send to Hawassa every month,
· Update internal and external contact sheet regularly,
· Carries out all types of mandatory reports as per the job segregation out lined among the staff of the department,
· Collect medical receipts from staff members, submit it to the HR focal person in Hawassa to be checked and forwarded to insurance company, keep tracking of it and maintain hard copies of the documents. Distribute the reimbursed amount to staff,
·
· Maintain up-to-date employee and dependants list for insurance purpose,
· Receives and assists visitors courteously; in answering queries and providing information,
· Facilitate exiting staff matters,
· Performs any additional tasks as assigned by his/her supervisors.
· Receives incoming telephone messages and dispatch them to the concerned personnel.
· Receives and sends fax messages and keeps tracking of it.
· Ensures urgent messages are followed up accordingly by the staff member concerned.
· Establish tracking of incoming and outgoing letters that need response and report the status every week.
Let Employers Find You
Upload/Update Your CVFeatured Jobs