· Carries out the purchases of a supply office on the basis of purchase documents issued by the line manager and manages the administrative and accounting procedures related to purchasing.
o Constantly assess the local market, seeks products and suppliers that offer the best value for money, and negotiates prices.
o At the request of the line manager, obtains different quotations from suppliers according to the MSF Purchasing policy
o Place purchase orders to pre-selected suppliers with whom prices have been agreed.
· Request invoices or receipts, without delay, for all purchases, check they are correctly filled and translate information written in local language before approval.
o Regularly updates the supplier-item-price data on the supply office
· Manage the administrative and accounting procedures related to purchases: complete purchase orders, check delivery notes (against orders), etc.
· Manages the advances issued by the Finance Department.
o Assists in reception control process with the storekeeper and supply assistant.
o Update information on purchase lists after purchases are made.
o Informs the Supply manger and LogCo/project log of all information or modifications to the “item-supplier” data: price, address, items available….
· Make sure materials are packed properly with detail packing list and waybill properly done.