· Manage the maintenance of accurate filing systems, with documented and supported records of actions for audit purposes.
· Contribute to weekly and monthly logistics reports to the in-country management team, and Global logistics pursuant with IMC policies and procedures.
· Provides necessary input that are relevant to maintain PR and PO tracking tools up to date
· Ensures timely delivery of requests
· Ensure compliance with the IMC procurement policy
· Prepares procurement Request for Quotation (RFQ) and get quotations
· Prepares vendors registration form and maintains the database
· Ensures vendor code of conducts and master terms and conditions are always signed and filed properly whenever applicable
· Prepares and maintains list of vendors data base
· Prepares and maintains price list database
· Responsible for all purchases
· Ensures goods purchased match the quality and quantity mentioned in the PR
· Performs similar tasks assigned by supervisor
· Diploma in purchasing and supplies management or related field (4 years’ experience) or above
· BA Degree in SCM or related field (2 years’ experience) or above
· AT least 2 years of INGO experience (for Diploma holder) and 1 year (for BA holder)
· Have grade 3 driving license with practical driving experience (driving skill to be assessed)
· Proficiency of Microsoft Office including MS Word and Excel, as well as email communications and other computer programs.
· Professionalism, Honesty, Integrity.
· Knowledge of methods, techniques and procedures involved in procurement and reporting
· Considerable knowledge of the basics in procurement and reporting
· Ability to accomplish tasks within a reasonable period of time
· Ability to communicate both orally and in writing in English.