Job Description,
The FTFEVCA Team requires specific expertise in the procurement of goods and services in order to procure, all equipment, materials and technical services needed to execute the project. The Procurement Specialist will be responsible for overall management of the procurement function of FTFEVCA, to oversee the procurement of goods and services, the inventory management, as well as the formal handover of project goods.
Major Duties and Responsibilities:
Reporting to the Procurement Specialist, and working closely with the Operations Team.
· Following Fintrac Inc. procurement policy/procurement manual, prepare bid specifications, request for quotations and the preparation of bidding documents for all goods and services.
· Differentiating the type of procurement weather it is grant or directly for the office use.
· Make sure all purchases made are considered necessary and reasonable, Features and quality of the product/services meet project requirements.
· Facilitates the approval, prioritization and sourcing process.
· In consultation with Project staff and experts, identify project procurement needs at regional and national levels and prepare a consolidated and annual procurement plan;
· Prepare bid evaluation and complete and forward purchase orders to suppliers or consultants and follow-up on implementation and quality control;
· Liaising with the respective project experts, facilitate technical verification of goods, and prepare goods inspection report and payment request to Finance for payment.
· Advice requisitioning experts and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.
· Coordinate all procurement activities, monitor the implementation of the procurement plan and prepare periodic status report on the project’s procurement of goods/services and stakeholders procurement;
· Submit all procured items with appropriate documentation to the project partners and beneficiaries for onward handover to the respective requester/users;
· Establish procurement record check list, maintain procurement data both in soft and hard copy i.e. (purchase request/need through delivery stage); Maintain and update procurement records of the program for procurement review and audit purpose;
· Maintain and update supplier lists for the goods and services; conduct market assessment and prepare goods/service market price for the purpose of budgeting;
· Coordinate logistics required for importing and delivering the goods to their preferred destination and prepare contracts for transport service
· Other relevant duties and/or special assignments as requested
Minimum Qualifications:
BA degree in Procurement and Supplies Chain Management or related field is required.
At least five years relevant work experience in Procurement. Experience with USAID or international donor programs is preferred.
Applicants should have outstanding organizational skills and fluent written and spoken English, Amharic and regional local language.
Excellent interpersonal and networking skills coupled with the ability to build strong and effective relationships with stakeholders, clients and colleagues
A self-starter who can work independently with minimal support but can also work in a team with varying focus and demands.
Able to work under pressure and deal concurrently with multiple assignments.