· Handle administrative requests and queries from senior managers
· Organizing and scheduling appointments
· Planning meetings and informing meeting participants
· Welcoming guests and appointing to appropriate personnel / department
· Arranging / Making payments
· Going to government offices / other locations as required and complete company tasks.
· Follow up and manage monthly routines, payment collections, payments and other recurrence tasks.
Job brief
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, welcoming guests and customers, assisting in daily office needs and managing our company’s general administrative activities.
Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
· Answer and direct phone calls
· Organize and schedule appointments
· Plan meetings and take detailed minutes
· Write and distribute email, correspondence memos, letters, faxes and forms
· Write letters in Amharic or English
· Assist in the preparation of regularly scheduled reports
· Develop and maintain a filing system
· Update and maintain office policies and procedures
· Order office supplies and research new deals and suppliers
· Maintain contact lists
· Book travel arrangements
· Submit and reconcile expense reports
· Provide general support to visitors
· Act as the point of contact for internal and external clients
· Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
· Follow up payments, receive payments, make payments
Requirements
· Proven experience as an administrative assistant or office admin assistant
· Knowledge of office management systems and procedures
· Working knowledge of office equipment, like printers and fax machines
· Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular)
· Excellent time management skills and the ability to prioritize work
· Attention to detail and problem solving skills
· Good technology and communication skill
· Excellent written and verbal communication skills of English and Amharic
· Strong organizational skills with the ability to multi-task
· Bachelor’s degree in Office Management, Reception or related; additional qualification as an Administrative assistant or Secretary will be a plus