Junior Project Officer
Internal/External Vacancy Announcement #176/2018
GIZ- AU Program
Background
As a provider of international cooperation services for sustainable development and international education work, GIZ – Deutsche Gesellschaft für Internationale Zusammenarbeit – is dedicated to building a future worth living around the world.
Around the world, we have over 50 years of experience in a wide variety of areas, including rural and economic development, education and employment, energy and the environment, and peace and security. Together with our partners, we work to deliver flexible, effective and cost-effective solutions that offer people better prospects and sustainably improve their living conditions.
As a public-benefit German federal enterprise, we are committed to meeting our clients’ high standards of transparency and accountability. The German Federal Ministry for Economic Cooperation and Development (BMZ) is our main commissioning party. European Union institutions, the United Nations, the private sector and national governments also benefit from our services.
In Ethiopia, GIZ has been implementing development programmes on behalf of the German government for over 40 years together with our national partners. The focus of our work in the country is on vocational education, sustainable use of natural resources, land management and food security, biodiversity and forestry. Other programmes e.g. enhance development of a sustainable textile sector and renewable energies in Ethiopia.
The German Federal Foreign Office seeks to commission the GIZ with the implementation of a project supporting the African Union’s Silencing the Guns Initiative. The 2.5-year project, running from January 2019 until June 2021, will support the African Union in a continental awareness-raising campaign to end violent conflict across Africa.
GIZ AU Office Ethiopia is recruiting a fulltime Junior Project Officer for the GIZ AU Silencing the Guns Project.
Position: Junior Project Officer, Support to the AU Silencing the Guns Initiative
Place of Work: Addis Ababa
Application deadline: November 19, 2018
Required Candidate: One
1. RESPONSIBILITIES AND TASKS
The Junior Project Officer will work under the overall guidance and direct supervision of the Project Team Leader and hence being fully accountable to him/her. As a member of the GIZ the Junior Project Officer will be responsible for providing administrative and technical support for the implementation of all activities under the project. He/she will support the project team leader in the administrative and financial management of the programme. He/ she will also assist in the preparation of project activities and ensure knowledge management and the organisation of events.
The duties and responsibilities will include the following:
I) Administration, Logistics and Procurement
1. Prepare and follow up on contracts, requests for experts and consultants, and Financial Agreements etc.;
2. Assist the Team Leader in planning, organizing and managing of workshops, conferences and partner events in Addis Ababa and other locations;
3. Arrange and communicate with travelers all logistic and protocol arrangements, visa requirements and their settlements;
4. Prepare selection procedures and bookings (bidding, contracting, terms) of service providers and ensure documentation of the procedures according to GIZ rules and regulations (O&R);
5. Procure office supplies, equipment and services and ensure proper documentation of procured materials;
6. Assist the project in the preparation of the annual internal control;
7. Handle the petty cash;
8. Liaise with other administrative and financial staff as well as the GIZ country office in relation to administrative and logistical procedures.
II) Project Management
1. Attend and actively participate in Team meetings, take minutes of meetings, draft and coordinate reports;
2. Support PR activities, including supervising printing and storage of PR material, as well as supporting the development of fact sheets, brochures, etc.;
3. Take charge of the knowledge management of the project and keep the knowledge management platform up-to-date;
4. Assist in and carry out other project management activities as assigned by the GIZ project Team Leader.
III) Other duties
1. Check regularly compliance to GIZ rules and regulations (O&R) in respect of project management, correct application procedures and completeness of documentation on contracts and procurements made at project office level;
2. The Junior Project Officer also fulfils other adequate tasks as determined and assigned by the team leader.
1. QUALIFICATIONS, SKILLS AND EXPERIENCES REQUIRED
· Bachelor’s degree from accredited college or university in finance and administration, economics, business management and/or administration, communication studies, social studies, any other relevant subject. A master’s degree or the completion of an accounting or finance education would be an advantage;
· 1-3 years of experience in program support or administrative and financial project support;
· Experience in collaborating and/or working with international organizations and/or civil society organizations;
· Experience in public relations, communication, peace and security, governance or a related topic will be an advantage;
· Excellent communication skills both written and oral in English;
· Willingness for travel within Africa;
· High level of independency, self-initiative, integrity, and accountability;
· Computer skills in office applications;
· Good intercultural communication and capacity to work in inter-disciplinary environments; Strong team orientation and flexibility to assume new tasks.
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