Date: November 02, 2018
Vacancy # : 112/18
Salary : USD 2,112
No of position; 1 (One)
Type of Employment- Regular
Duty base: Head Office
Dead Line: 10 days from the date of advertisement
I. JOB SUMMARY:
The purpose of the Program Manager (PM) position is to provide overall leadership and coordination for ensuring the implementation and accomplishment of the objectives of the WASH+ projects special focus for USAID Lowland WASH activities in line with CARE’s vision, goals, and program principles, standards, approaches and Long Range Strategic Plan. The PM will have overall responsibility for the project and will manage the day-to-day implementation of the project activities in Afar. S/He will be responsible for planning of all project activities, leading the team in implementation, ensuring all reports (financial and narrative) are prepared on time, among other functions. In consultation with the WASH+ program coordinator and in collaboration with the program staff she/he develops annual implementation plans and budget, allocates appropriate resources to accomplish the plan, secures qualified staff and ensures that an appropriate monitoring system is in place to track progress and deviations of program implementation. To promote the highest level of staff performance the PM ensures that all supervisors provide coaching and counseling to the program staff. He/she establishes and maintains effective working relationships with key government partners AECOM and NGOs working in the same geographic areas. Being key personnel to the Lowland-WASH project, the position holder will handle day-to-day project related relation with the contractor staff such as project information update, joint visit planning and regular reviewing of status.
II. RESPONSIBILITIES AND TASKS:
Job Responsibility #1: Program Planning
§ With the program team analyzes past experiences and incorporate lessons learned in the area of Lowland-WASH development into the planning process; and Based on past achievements adjusts program targets, strategies, and resources
§ Involve in program design and
§ Shares draft plans with program management team, staff and partners involved in the implementation and incorporate their input into the plan; besides ensure that all program staff have appropriate individual operational plans linked to program priorities;
§ Submits annual plans as per established schedules to all program stakeholders.
% of Time: 20
Responsibility No. 2: Program Implementation
§ Organizes the implementation process of all set targets planned for each WASH program with respective supervisors, experts and other concerned staff working within program departments/section;
§ Ensures that all staff have updated monthly and quarterly implementation plans;
§ Periodically visits field activities and provide formal and informal feedback to the program staff.
§ Maintains ongoing communication with program stakeholder regarding program progress and challenges;
§ Continuously assesses program’s context, assumptions and changes in the working environment to ensure that the program focus, strategies and activities remain relevant and to proposed adjustments when needed.
% of Time: 20
Responsibility No. 3: Program Budget Management
§ In collaboration with program finance staff revise program life and prepares annual budgets based on program proposal and ensures compliance with donor requirements;
§ Ensures appropriate utilization of fund codes for charging budget expenditures;
§ Monitor monthly budget burn rates and make adjustment when needed.
% of Time: 10
Responsibility No. 4: Staff Management
§ Supervises, leads, guides, orients, coaches and provides ongoing feedback to program staff, recognizing and praising successes and pointing out failures that needing corrective measures.
§ Recommends or initiates personnel actions such as merit increases, other salary adjustments, promotions, transfers, terminations, and disciplinary actions including performance improvement plans;
§ Promotes and model a working style based on strict adherence to the organizational core values;
§ Completes all performance management activities including: performance planning, monitoring, and annual performance appraisals;
% of Time: 15
Responsibility No. 5: Program Monitoring, Evaluation and Reporting
§ Ensures that WASH program/s under his/her supervision include an appropriate log-frame and baseline design;
§ Organizes a monitoring system to collect baseline and periodic data for tracking program performance and decision making;
§ Write monthly/quarterly/annual comprehensive and high quality program progress reports; besides, conducts quarterly and annual program review meeting to assess progress, adjust plans, and draw/disseminate lessons learned;
§ Implement audit recommendations related to the program.
% of Time: 15
Responsibility No. 6: Networking, Learning and Representation
§ Establishes and maintain formal and informal communication mechanisms with GO/NGO stakeholders and; Participate in GO/NGO forums and share update for program staffs
% of Time: 10%
Responsibility No. 7: Any other duties assigned by Supervisor Coordinator:
% of Time: 10%
III. PROBLEM SOLVING (Thinking Environment)
All three levels of problem solving are pertinent for the position in one way or another. Since the incumbent deals with the management and coordination of the various day-to-day activities, development, implementation and maintenance of policies, procedures, objectives, short-and long-range planning of the program, he shall deal with all three levels of problem solving.
A) EDUCATION/TRAINING
Required:
§ Bachelor degree in Engineering, Soil and Water management or equivalent combination of education and work experience.
Desired:
§ MSc in Engineering related and/or development studies
B) EXPERIENCE:
Required:
§ 7-9 years experience in WASH and pastoral development programs, out of which 3-4 years service in managerial level.
§ Experience in pastoralist area WASH and development
§ Know how of opportunities and challenges of WASH development in Ethiopia
Desired:
§ Experience in development oriented NGO environment.
§ Experience in representing with donors
C) TECHNICAL SKILLS
Required:
§ Proficiency in verbal and written English and Amharic languages; and Excellent communication and interpersonal skills;
§ Practical skill in the areas of non-controversial community development programming
§ Proven skill in DNH (Do-No-Harm) approach in WASH
§ Concept paper development, operational planning, budget planning and management, monitoring and evaluation, report writing;
§ Proven experience of working with pastoralist context
§ Demonstrated leadership and managerial ability to inspire and empower others;
§ Demonstrated technical and managerial ability, sound judgment, ability to interact and work effectively with others at all levels;
§ Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, transparent and participatory management.