Being an employee of the Norwegian Refugee Council (NRC) in Ethiopia the Shelter-NFIs Assistant is expected to represent NRC in a responsible manner and always act in accordance with NRC’s Code of Conduct.
Background:
The Norwegian Refugee Council (NRC) is present in five regions in Ethiopia, providing refugees and internally displaced people with emergency relief and help them to rebuild their lives. NRC works within the sectors of Education, Shelter, WASH, Livelihood and Food Security, ICLA (Information, Counselling and Legal Assistance), and Child Protection.
Roles & Responsibilities:
The purpose of the Shelter – NFIs Distribution Assistant position is to provide administrative, clerical and technical support in the distribution of shelter materials and NFIs.
Generic responsibilities:
· Assist a range of support with the implementation of the Shelter and NFIs distribution portfolio according to approved plan of action
· Implements independently procedures and activities relating to distribution of NFIs and Shelter materials as delegated
· Responsible for organizing and delivery of tasks in line with priorities and standards
· Develop and maintain knowledge of the Shelter and NFIs area of work in which technical assistance and support is provided, in order to be most effective in supporting the team
· Use initiative in day to day problem solving in line with agreed procedures, priorities and standards for Shelter and NFIs
· Prepare and develop project activity status reports as required by project management
· Ensure proper filing of documents
· Promote and share ideas for improvement in the area of Shelter & NFIs programming
Specific responsibilities:
· Lead and take part in field needs assessments, focus group discussions, community meetings, and other community mobilization activities
· Undertake and facilitate field level coordination with community stakeholders for distribution of Shelter materials and NFIs.
· Lead and take part in beneficiary selection and verification process in accordance with the agreed project selection criteria
· Preparation of distribution activity reports to facilitate payments for casuals and volunteers.
· Recruit, train, organize and supervise casual workers, incentive workers and community mobilizers involved in distributions.
· In collaboration with the Project Manager / Coordinator/ Officer, prepare Procurement Requests for shelter and NFIs materials. Ensure that content specifications are precise and work with logistics to obtain samples as needed
· Responsible for ensuring that safety of beneficiaries and workers is maintained throughout distributions and that proper measures are taken to ensure safety concerns are immediately rectified.
· Supervise activities at distribution sites in accordance with NRC’s Standard Operating Procedures while ensuring that proper documentation is verified and collected by distribution clerks and casuals.
· Organize and take part in field level M&E activities (data collection and verification) and develop success stories from project implementation. Track and record information related to follow up carried out by distribution teams relating to any project beneficiary information requests and complaints as directed by Project Manager / Coordinator/Officer and M&E unit
· Supports PC/PDM in development of contingency response plans for any unforeseen emergencies.
· Perform any other task relevant to the position as requested by the Project coordinator and/or the Project Manager/Program Development Manager
Generic professional competencies:
• Minimum 2 years’ experience working in a humanitarian/recovery context
· Knowledge and experience within a relevant administration, craft or technical field and
ideally a relevant vocational qualification
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Some knowledge of English
Context/ Specific skills, knowledge and experience:
· BA degree in social work, humanitarian assistance, project management, or related subject
· Basic experience in financial, asset and human resources management, budgeting and administration;
· Proven skills and exposure in supervising field / work teams
· Proven skills and exposure in monitoring and documenting humanitarian project implementation
· Experience in participating and leading activities at distribution sites
· Prior participation in conducting needs/vulnerability assessments and beneficiary selection processes.
· Experience organizing and leading teams working with vulnerable households in Camp settings with an NGO, charity or similar organization.
· Ability to prioritize needs and carry out multiple tasks simultaneously
· Experience in field level coordination with community stakeholders, local and international NGO’s, and local government officials.
· Knowledge of the context in southern Oromia specifically in regards NFI needs and capacities of conflict affected persons
· Good communication, interpersonal, analytical and negotiation skills
· Essential computer skills, especially in Word and Excel. Knowledge of Microsoft Project is a plus.
Behavioral competencies
· Handling insecure environment
· Planning and delivering results
· Empowering and building trust
· Communicating with impact and respect
· Initiating action and change