Major Duties and Responsibilities:
· Maintains security of supplies, equipment, parts, and materials
· Maintain up-to-date records on the inventory automated system for all stock items received, shipped or distributed on a real-time basis and in accordance with established procedures.
· Cross-check the quantity of actual delivery of supplies/equipment against Purchase Order, Invoice, Packing List, etc. Get the signed technical inspection report from the concerned technical or requesting person
· Reconcile the balance maintained on the system with that of the actual balance at least monthly basis.
· Makes daily data entries for accurate inventory controls including receiving, shipping and disposal functions,
· Ensure that the necessary documents are signed off and approved by the authorized personnel before issuing or receiving any materials,
· Undertake follow-up on the availability of sufficient materials in the store. Generate Purchase Requisitions for all stocked items that are at the minimum, or below reorder point.
· Make sure that the delivered items are as per the required specification or technical quality,
· Collect Good Receiving Note or confirmation letter for each material sent out to satellite labs or other recipients. Keep itemized documents for each material support.
· Maintain and update Property Log for all equipment issued for the project activities.
· Assist in the periodic physical count of items in the stores. This will include organizing materials in storerooms, grouping like items together, getting the stores cleaned before the date of stock take, segregating damaged items, and rearranging stock items as necessary so that all like items are stored in the same location to prevent errors and misidentification of stock.
Minimum Qualifications:
· BA Purchasing and Supplies Management or a related discipline
· A minimum of 4 years of work experience in the area of Materials Management/ logistics
· Ability to establish and maintain effective working relationships with associates, other department staff, managers and external bodies.
· Ability to perform multiple tasks simultaneously.
· Proficiency in relevant computer applications: MS Word, Excel, PowerPoint, Internet, Email, etc.
Able to work under pressure and deal concurrently with multiple assignments.