SCOPE/JOB PURPOSE:
The Assistant Health Coordinator will be part of the health team in Addis Ababa and work towards supporting health projects. She/he will specifically be responsible for technical oversight and successful implementation of a contractual project entitled Women’s Integrated Sexual Health (WISH) project which will be implemented across refugee camps and local community. She/he will provide technical support to field based staff implementing the WISH project, track performance progresses and guide project team to meet project targets, and conduct regular monitoring visits as well as assist the Health Program Coordinator in business development initiatives and on other strategic assignments.
SPECIFIC RESPONSIBILITIES:
Technical
Program Management
Grant Management
Ensure that health grants are implemented according to internal IRC and donor regulations.
Participate in grant opening, midterm review and grant closing meetings for all health grants and ensure that the same process is implemented in the field.
Support field staff in use of grant management tools such as the budget tracking tools, activity progress monitoring tools, procurement plans, etc.
Budget Monitoring
Ensure that budgets are spent according to plan and as per contractual agreements with respective donors.
In collaboration with field staff, develop spending plans and monitor the implementation of these spending plans for each grant
Work with Health Coordinator and other relevant staff to streamline and build capacity of program staff to effectively use budget tracking tools.
Conduct monthly BVA reviews and make appropriate recommendations to the finance and logistics staff in Addis as well as to the field based health staff. Coordinate technical team inputs to, and directly provide inputs when needed to, project/budget amendments.
Work with finance to undertake budget recoding as required.
Monitoring & Evaluation
Ensure that the stated goals and objectives of all health projects overseen by the position are met with strong monitoring and evaluation follow up and reports are written and submitted to concerned bodies in a timely manner.
Participate in the design and delivery of robust M&E plans and design/adapt health information systems including surveillance systems for the IRC health programs in Ethiopia.
Review all reports prepared by the field staff in assigned region(s) and provide appropriate feedback to the concerned staff.
Prepare regular reports as required for the respective donors and for IRC New York Health Unit in consultation with the Health Coordinator.
Conduct regular project review meetings with field based staff to assess the level of achievement of project targets for the various health grants.
Human Resource Management
Participate in the staff development plans for project staff based on performance reviews in collaboration with the human resources department and contribute to the training of health staffs (mentoring, on-the-job sessions as well as formal trainings).
In consultation with the Health Coordinator and Admin & HR Coordinator, review applicants for all health positions and assist in the recruitment of qualified health staff.
Representation
Represent IRC to local communities, government departments, international agencies, local partners and donors as required.
Attend relevant meetings and prepare meeting notes as required and share these with all concerned.
Miscellaneous
Support with the updating of the IRC’s staff health protocols and train staff as necessary.
Other duties as assigned by the Health Coordinator.
Essential
Desirable
Experience managing SRH projects.
Experience in conducting health assessments.