Internal/External Vacancy Announcement
INTRODUCTION
Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way. In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.
Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.
Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.
Job Title | M & E and Data Management Officer |
Code | SC/SFO/018/18 |
Place of Work | Sekota |
Programme/Unit | INSPIRE |
Monthly Salary in ETB | As per the organization Scale |
No. of Positions | 01 (One) |
Reports to | Project Manager-INSPIRE |
Length of Contract | up to 30-June-2019 |
ROLE PURPOSE:
The M&E and Data Management office will assist INSPIRE Project MEAL Coordinator and /or project manager/Coordinator of the field office by designing specialized data management and quality assurance system at field office and field level. While designing the data management system, the officer will improve the existing internal systems for storing and management of data, to facilitate the ongoing data and reporting needs and work to ensure data is stored in a safe way. He/she ensure that the Projects activities implementation processes and outputs are of high quality to beneficiaries and donors and learning is institutionalized for program improvements.
SCOPE OF ROLE: The incumbent will closely work with the Project MEAL Coordinator on all MEAL related activities with special focus on data management and ensuring quality of the project activities implementation towards achieving the Projects Ultimate Outcome and the Organizations Goals and Objectives at large. The position requires frequent field trip to support the project staff on quality project activities implementations at Project site level.
Reports to: This position directly reports to the Project manager and/or Coordinator of INSPIRE
Dimensions: Save the Children works in - regions in Ethiopia with a current staff complement of approximately - staff and current expenditure of approximately $90+ million each year.
Staff directly reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
Database Development and Management
· Lead the development of new database to respond to program data and reporting needs;
· Develop automation of data reporting and visualization (including data dashboards) serving the country as well as field MEAL team.
· Update Indicator Performance Tracking Table(IPTT) on monthly basis to monitor progress towards achieving project outcomes and outputs;
· Assure donor specific data requirements are met including disaggregation;
· Prepare data reports (tables, charts, narratives, visuals) at regular intervals and ad hoc as needed to respond to requests for information, inputs to project work plans and internal monthly and quarterly reports, program review meetings/learning events and other internal and external data analysis and reporting requirements;
· Organize and facilitate regular meetings with field project staff including partners to review data collection activities, accuracy, and completeness of the data; Support on Monitoring and Evaluation
· Support designing survey tools and collecting survey data using mobile data collection applications.
· Undertake frequent field visits to provide support for proper application of M&E frameworks and tools.
· Collect regular feedback from project teams to ensure the databases are user – friendly and meet program and reporting needs.
Data Quality Assurance
· Define the Project’s data quality standards and identifying and resolving data quality issues proactively as well as reactively;
· Monitor the quality of the data (completeness, integrity, reliability, timeliness, etc.) coming from field offices, analyse and visualize the data applying different data analysis and data visualization ICT applications;
· Support project staff to collect good quality monitoring data in a timely manner and collect / organize data received for reporting to the country office and area office
Learning and Knowledge Management
· In close collaboration with program team facilitate in generating, storing and sharing knowledge (most significant change story, meta-analysis, research/evaluation summary reports, etc).
· Ensure utilization of learning and knowledge generated in decision making and programme improvement (maintain up to date project action tracker and monitor the utilization and application)
· Support programmes in the identification of learning objectives and evidence gaps.
· Be part of the national MEAL Community of Practices and provide project learning and best practices to the Community of practice.
· Prepare data visualizations (charts, graphs, maps) and data stories for SCI knowledge sharing and communication purposes.
Technical Support and Capacity Building
· Ensure that all relevant Project staff are capable of use and management of the database;
· Build capacity of the Project MEAL Staffs in maintaining/developing data management systems
· Provide technical support to field team on responsible data management and data quality assurance mechanisms;
· Build capacity of field staff in project monitoring and data collection against set indicators, and use of such information in development of project reports;
Other
· Additional tasks and duties as and when needed to support the overall project and country office level activities.
QUALIFICATIONS AND EXPERIENCE
· BA/BSc Degree or Colleague Diploma in M&E/ Statistics/ Information Systems/ Computer Science/ Economics, Health Informatics or equivalent;
· At least 2 years’ experience for BA/BSc or 4 years for Diploma of working in M&E with experience of Data base management, developing M&E plans, training staff, capacity building, quantitative and qualitative data collection, analysis and reporting and/or other aspects of M&E in both emergency and development contexts, preferably with solid experience in one or more of the following sectors: Health, Nutrition, Food Security, Livelihood and WASH in NGO setting;
· Strong knowledge of data quality assurance, analysis, and reporting;
· Knowledge and/or experience of working on accountability initiatives, such as child participation, information sharing and complaints response mechanisms and learning and knowledge management;
· Hands on experience on MS Office applications, Statistical Software (both qualitative and Quantitative), tools for data management (DHIS2, Kobo Toolbox…) is highly desirable
SKILLS AND ABILITIES
· Ability and willingness to travel to field sites and work in remote locations at least 50% of his/her time
· Experience in and proven ability to support, train and mentor staff and partners in monitoring and evaluation methodology
· Highly developed interpersonal and communication skills including influencing, negotiation and coaching
· Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
· Strong results orientation, with the ability to challenge existing mind-sets
· Ability to present complex information in a succinct and compelling manner
· Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
· Fluency in English, and other national/local languages both verbal and written essential
· Commitment to and understanding of Save the Children strategy, vision, mission, values and principles, good understanding and commitment to principles of child rights and child protection
· Qualified female candidates are highly encouraged to apply
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
· Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
· Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
· Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
· Widely shares their personal vision for Save the Children, engages and motivates others
· Future orientated, thinks strategically
Collaboration:
· Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
· Values diversity, sees it as a source of competitive strength
· Approachable, good listener, easy to talk to
Creativity:
· Develops and encourages new and innovative solutions
· Willing to take disciplined risks
Integrity:
· Honest, encourages openness and transparency
Child safeguarding
Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children. We undertake rigorous procedures including background checks to ensure that only people suitable to work with children are allowed to join our organisation and all candidates will therefore be subject to this scrutiny.