Draft letters in both English and Amharic at the request of program and administrative staff;
Take minutes of Population Council meetings and ensure proper documentation of discussions and decisions;
Arrange and manage national and international travel including accommodation, itineraries, and all correspondence related to arrangements as needed for PC staff and incoming visitors;
Format and translate reports, presentations, briefs, questionnaires and other documents;
Organize and make arrangements for meeting and appointments;
Perform clerical tasks, such as preparing memoranda, agendas, invoices and other indexed documents according to an established system;
Assist the Country Director, other staff in any other activities as requested;
Support administration of the human resources functions in the office, including ensuring that all certifications and documentation is complete for all employees;
Organize large disseminations, workshop, training (organizing invitations and RSVPs, preparing table tents, banners, publication stands etc.)
Keep update the organization’s distribution and invitation list;
Carry out other similar activities assigned by supervisor;
NOTE: These duties and responsibilities can be changed, adjusted or modified at any time by the job holder’s supervisors in the best interest of the organization.
Job Requirement
Bachelor’s degree in Secretarial Science, Business Administration or Management and a minimum of 5 years’ experience.
Professional experience working in the NGO sector or public health related international organization.
Experience working with the international organization, including communications with overseas HQ.
Excellent English language skills and strong attention to detail, proofreading and formatting documents.
Strong organizational skills and ability to work both independently and collaboratively with national and international colleagues
Ability to work and in a fast-paced, multi-cultural environment
Expertise with MS Office applications and web-based communications
Proficiency in written and oral English is required
Willingness to travel within the country, as required.