Organizes & arranges the office in a presentable manner.
Answers telephones, gives information to callers, and takes messages or transfers to the concerned.
Provides guests, customers & staff members with adequate replies as regards for the issues available with the General Manager.
Types reports & letters and proof reads same for correctness & completeness.
Arranges meeting schedules in ahead of time and informs attendants in due course.
Takes & transcribes oral dictations in preparing memo & correspondences.
Classifies & codifies documents and reports for proper filing.
Opens, sorts, & transmits mails, faxes and E-mails in due course.
Carries out flight arrangements & formalities where the General Manager and other executives are in need of travel to abroad & local.
Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare agendas and make arrangements for meetings.
Attend meetings, record minutes and compile, transcribe, and distribute minutes of meetings.
Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
Meet with individuals, special interest groups and others on behalf of executives.
Manage and maintain GM’s schedules/calendar.
Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Performs other related & relevant activities as assigned.
Job Requirement
BA degree in Management, Business Management, and related fields.
More than 4 years’ related experience.
Confident, fast learner, energetic and dynamic personality.
Very good communication skill both in English and Amharic.