Under the direct supervision of Finance Manager, the Finance Officer will be responsible for the below activities:
Managing all aspects of day to day operations of accounting department in field office.
Review Payment requests and PRs as per organization requirement.
Ensure compliance with IRC procedures and guidelines.
Actively participate on monthly financial report preparation.
Review expenditure worksheets for accuracy and completeness.
Records all cash in office, petty cash and bank transactions on the Excel format using Correct codes
Good working communication with internal staff and external organization partners to keep the strong working relation for better achievement
Preparer a bank reconciliation for field office and send it to main office every month.
Liaison with field office bank on all banking issues.
Ensure that statutory deductions are paid on time to avoid any penalty
Forward to the payroll Administrator every month, an outstanding personnel advances and charges related to T7 for recovery. Ensure that advances taken in a given month are liquidated appropriately.
Preparing and facilitate training for IRC staff about finance policy & procedure
Conduct a time sheet audit for field office.
Serve as technical resource person for the accounting department.
Supervise all activities done daily in the Accounts department.
Review all Pos and PRs for proper coding and budget adequacy before approval.
In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered into but not captured in financial report
Act at all times in accordance with local law and standards of accounting practice.
Review with the objective of gaining a clear understanding budget guidelines and instructions
Review funding allocations to enable proper guidance to programs and proper coding.
Provide training to program staff on finance issues.
Receptive to training provided and to develop his or her technical and professional competence.
Produce monthly and quarterly reports to be reviewed by Finance Manager/Assistant Finance Controller.
Assist in budget preparation at the field level.
Communicate with Finance main office on security issues within the office and outside the office
Report to the Finance Manager any irregularities that occur within the IRC office, staff compound and sites on policy and procedures.
In coordination with supervisor, carry out appraisals for staff in the department.
Attend and participate in trainings identified/organized by your supervisor
Follow any new procedures and guidelines designated in circulars from Country Office
Report any violations of the IRC Sexual Abuse and Exploitation Code of Conduct (in-country and World-wide) as per the IRC reporting mechanism. The reporting of violations is an obligation on the part of all staff members
Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of refugees by IRC and other humanitarian workers.
Perform other duties as may be assigned by your supervisor
MA in accounting and finance with two years related experience
BA in Accounting and finance with four years related experience
Diploma in Accounting and finance with six year related experience
INGO is a plus advantage
Familiar with basic computer application and SUN accounting software
Skills and Abilities: