1. Quality and timely project management
Be responsible for overall project management at Gambella & Assosa level, including planning (monthly, quarterly and annual work plan and budget), budget management, donor reporting, and coordination with & relations with partners and other stakeholders, and monitoring of the project.
Understand in-depth the Child Protection in Emergency (CPiE) and Education in Emergency (EiE) strategies and working modalities of Plan and contribute to apply both to project activities.
Contribute to establish strong relationships with stakeholders’ networks operating in Education and Child Protection at local level.
Serve as a resource person for the organization and represent the issues of girls and children during programmatic and strategic meetings in the project areas.
Oversee all project level administration, financial management of the project at Gambella & Assosa level.
Be accountable for working with the project teams to produce and submit progress reports as per requirements.
2. Planning and implementation management
Review project documents and develop the Detailed Implementation Plans (DIP) of the projects as guided by project document.
Provide technical input to project team/partners for timely implementation and strategies.
Ensure the quality of the project implementation using Girls and Child Centred refugee response approach.
Track program spending, analyze deviations and suggest and take corrective action as needed.
Monitor and update the project activities in Plan’s internal corporate system (SAP) and ensure management are regularly informed of the project spending status and any deviation.
3.High quality donor reporting
Ensure all Donor and other reporting is submitted on time and to high quality.
Write monthly, quarterly and end of terminal narrative project reports for Plan’s internal purpose, for donor and local authorities, and validate the reports against attached financial reports and other documentations required as per Plan’s, local authorities and donor guidelines.
Prepare project case studies related to the activities implemented to be submitted each quarter with the reports and/or whenever requested.
4.Coordination and program collaboration
Build and maintain working relationship with the implementing project teams, other Plan’s teams, and other implementing partners, for achieving the project goals and creating proper synergies with other Plan’s activities.
Liaise closely with the Education and Child Protection teams in Gambella, Program Specialists in Addis Ababa.
Ensure activities remain on track and any learning generated from the project is documented and shared with colleagues.
When requested, contribute in developing new activities related to EiE and CPiE.
5.Monitoring, Evaluation, Accountability and Learning (in cooperation with the MEAL Coordinator and Plan’s MEAL Department
Develop project level monitoring plan and monitor implementations of project activities.
Establish and update regularly database of project activities’ achievements.
Conduct monitoring of the project activities to feed into the M&E plan.
Ensure using SAAD (age, sex, Disability) principles for collection for all monitoring, reviews, reporting and documentation.
Ensure documentation of the lessons learnt and good practices from project experience for sharing and learning with other PIE teams and for recording of the organization.
Organize and attend periodic review and reflection workshops/meetings to review project plan and strategies and document learning and evidence.
Attend workshops/meetings organized by Plan and/or other stakeholders relevant for the goals of the project.
6. Effective financial, logistics, administrative and HR management
Ensure that functional administrative systems are established and maintained according to the PIE systems
Monitor annual project budget and prepare periodic analysis and actions, and actively contribute to possible revisions of the budget as needed.
Prepare and update the annual procurement plan.
Collaborate with logistics and procurement departments for all the necessary logistic and procurement needs of the project.
Monitor that project teams respect organizational values and culture (Code of Conduct, Child Protection Policy, Anti-fraud Policy, etc.).
Support PIE HR and administrative departments for whatever related to the project implementation
Technical expertise, skills and knowledge
Essential
Desirable
Experience in projects involving multiple partners and/or stakeholders.