Major Responsibilities:
Plan, organize, direct and control the activities of the CEO office;
Run the office of the CEO and make the executive team effective.
Handles correspondences that is generated from the CEO’s Office;
Receives incoming letters from internal and external clients, dispatches the same to the concerned office; handles stamp /seal of the Institution
Organizes EMT meetings, collects agenda for weekly EMT meeting, get approval for agendas & distributes the agenda to the EMT before meetings are held; follows up implementation of action items to the EMT members
Takes minutes of BoD Meeting, prepares draft of same to be presented for CEO for possible edition;
Takes minutes of EMT meeting; follows up and ensure the signature of minutes by participants;
Organizes BoD meetings including arrangement of supplies and facilities;
Organizes Ordinary and Extra Ordinary meetings; invitation distribution, delegation letters according to agenda items;
Qualification, Skill and Experience:
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
BA degree in business administration, finance, accounting, management or related fields,
At least 8-years of relevant experience, of which at least five years in executive assistant to senior executive positions
Good knowledge of VF MFI objectives, standing policies and regulations.
Ability to coordinate and administer office activates
Ability to compose letters and memorandums
Good interpersonal skill
Skill in the use of computer application software.
Terms of employment: Permanent