Internal/ External Vacancy Announcement
INTRODUCTION
Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way. In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.
Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.
Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.
Job Title | Project Facilitator |
Code | SC/SFO/021/18 |
Place of Work | Sekota |
Programme/Unit | INSPIRE |
Monthly Salary in ETB | As per the organization Scale |
No. of Positions | 01 (One) |
Reports to | Project Manager |
Length of Contract | 6 months with possible extension |
ROLE PURPOSE:
The Project Facilitator is responsible mainly for managing working advances of the project and provides related administrative support to the project team.
KEY AREAS OF ACCOUNTABILITY:
· Assists the project and facilitation of trainings, workshops, procurements and other events in supporting project managers and project officers at any level as required.
· Collect and compile INSPIRE project weekly report together with officers and request vehicle for weekly movement.
· Undertake documentation of activities by soft and hard copy through close contact of project officers.
· Following up of procurement requests at FO and CO level and establish documentations for project procurements and activity process.
· Requests working/program advances for payment as per approved Terms of References
· Collects working/program advances and make various payments as per the authorization and approval of Budget Holders and in accordance with SCI’s financial management policy.
· Ensures that all payments are made against sufficient, complete, correct and relevant supporting documents duly verified and approved by concerned managers or budget holders.
· Ensures that all payment documents bear “Save the children Paid” stamp.
· Summarizes expenses using relevant expense codes duly authorized by responsible person and timely settle all project advances to finance section of the Field Office before placing a request for another advance.
· Ensures that Government withholding tax is deducted from service fees to hotels, resources persons etc. rendered outside of the Field Office location and issues receipts to service providers accordingly
· Ensures that all unused cash returned from specific project advance is deposited in SCI Bank account daily and expenditures settled with in three days.
· Facilitates the provision and settlement of travel advances of staff based outside of the FO
· Perform any other activities based on line manager’s assignment.
QUALIFICATIONS AND EXPERIENCE
· Excellent and demonstrated skills in computer Microsoft office applications: Word, Excel, Power Point and Outlooks, E-mails
KNOWLEDGE SKILLS AND ABILITY
· A commitment to children’s rights and principles of equal opportunity
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
· Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
· Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
· Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
· Widely shares their personal vision for Save the Children, engages and motivates others
· Future orientated, thinks strategically
Collaboration:
· Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
· Values diversity, sees it as a source of competitive strength
· Approachable, good listener, easy to talk to
Creativity:
· Develops and encourages new and innovative solutions
· Willing to take disciplined risks
Integrity:
· Honest, encourages openness and transparency
Child safeguarding
Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children. We undertake rigorous procedures including background checks to ensure that only people suitable to work with children are allowed to join our organisation and all candidates will therefore be subject to this scrutiny.