Finance Assistant (Casher Accountant)

Job Description

Neglected Tropical Disease (NTD)

RTI International is an international, independent not-for-profit organization dedicated to improving the human condition by turning knowledge into practice. With a worldwide staff of more than 4,000 people, RTI offers innovative research and development and a full spectrum of multidisciplinary services that meet the highest standards of professional performance.

RTI NTD projects support and expand Neglected Tropical Disease (NTD) control and elimination in priority countries and will further the development of evidence-based policies and standards globally. Morbidity Management and Disability Prevention (MMDP) is a five-year cooperative agreement through which RTI supports and expands NTD control and elimination in priority countries and will further the development of evidence-based policies and standards globally. MMDP focuses on lymphatic filariasis and trachoma. To learn more about MMDP please visit: http://www.mmdpproject.org

Position Summary:

The Finance Assistant (Cashier Accountant) based in Addis Ababa is responsible for the day to day accounting function for  ENVISION and Morbidity Management and Disability Prevention (MMDP) USAID-supported projects; which span the regions of Oromia, Tigray, Beneshangul-Gumuz and Gambella.  

The Finance Assistant is a custodian of cash and check, reviews and processes vendors’ payment, work on monthly withholding liability, mange fixed assets, and provide support on monthly financial report. He/She closely works with procurement, finance, and field based program staffs.   He/She will be utilizing the appropriate systems and following proper accounting procedures to disburse, account for, and report usage of funds.  The position requires frequent travels up to 40% of the time to Oromia, Gambella, Benishangul Gumuz, and Tigray regions.

Finance Responsibilities

• Prepare payment vouchers in support of payments for project activities and suppliers invoices confirming such payments are: in accordance with the laid down procedures and policies, accurate, complete, adequately supported by all underlying appropriate documents, correctly coded to appropriate expenses and tracking code and project code.
• Maintain custody of the office cash (small payments only), handle all matters related to day-to day petty cash management including: preparation of cash vouchers for reimbursement, making payments to recipients, preparing summaries and reconciliations for replenishment of petty cash fund.
• Process staff travel advances and expense reports, consultant’s payment and other related costs
• Disperse payments for workshops/trainings, consultants’ payment and other related costs as per RTI policy.
• Process checks and wire transfers to suppliers and employees Accounting/keep track of expenses and other financial transactions, mainly involving expense entry, tracking and record keeping.
• Prepare and reconcile monthly income tax, pension, provident fund and withholding taxes and physically effect payment to tax office prior to deadlines.
• Make payments to workshop participants (including travel and meals refunds), consultant and professional fees as designated by the supervisor.
• Prepare journal vouchers or adjusting entries for necessary reviews and approvals.
• Provide support to the Finance Officer and Finance and Grant Manager in compiling and submission of the monthly financial reports package.
• Update the Fixed Asset/Equipment records (asset management), conduct periodic counts and prepare annual fixed report.
• In collaboration with the Logistics Specialist, support collection and filing for logistics (accommodations, transport, vehicles) invoices, receipts and payments.
• Perform other tasks as assigned by supervisor.

Job Requirement

Qualification, Education & Experience:

• Bachelor’s degree in Accounting and Finance/Commerce and minimum 4 years of working experience in accounting and/or financial field. Experience of working in an international NGO and projects funded by USAID is preferable.

Skills & Abilities

• Skills and abilities required to perform the essential job duties of this job are listed below. An addendum that clarifies additional skills and abilities for incumbents in this job may be used in addition to this description
• Excellent knowledge of MS Word, Outlook, PowerPoint, Excel
• Excellent knowledge of accounting systems e.g., QuickBooks
• Ability to multi-task & work well with others.
• Ability to listen and communicate well both verbally and in writing
• Ability to work independently
• Attention to detail and accuracy