Scope of Work
The Finance Assistant – Operation is in charge of the finance payment processes on the Addis Ababa Finance Office and works with the other members of the finance department to ensure an efficient and effective processing of the financial documents. The Finance Assistant – operation will have a thorough knowledge of IRC financial and administrative policies and procedures. This position will report to the Finance Officer- Operations
Key Responsibilities
Treasury Management
· Prepare all cash payment for the approved payment request with full documentation
· To make all cash collection from internal & external sources and made deposit every Friday and month end.
· To collect Advises from Bank.
· Prepare Receipt and cash payment Vouchers for approved Payment/Settlement Requests.
· Make sure that all financial transaction has the entire necessary source document (Payment Request, PR, Performa, BAS, PO (Contract), and Credit Invoice, Delivery, Cash Receipt, withholding receipt and others) and file them in sequential order. & labeling them accordingly to their date, FY & type.
· To keep daily updated of all transaction, PC & cash in office in provided excel spread sheet JV.
· Collect and file AA expat Time and Effort sheets in monthly basis
· Make sure that all financial documents that the payment is effected or cash collected has IRC Paid & Received stamp accordingly.
· Withholding tax recording
· Preparing VAT report.
· Recording of Adjustments JV.
· Stamping of Cash documents.
· Field filling follows up.
· Keeps safe custody of the cash safe box entrusted to you.
· Any duties given by your supervisor.
Month-end Activities
· Submit error free cash and bank journals for posting.
· Participate in posting journals in SUN System.
Document Management
· Review internal system of record retention to ensure compliance with IRC policy and the local laws.
· Ensure maintenance of uniform standards for documentation; including forms, support documents etc.
· Ensure sufficient procedures for retention of documents; proper and systematic filing for ease of access;
· Control access to financial records to authorized staff only.
Audit
· Assist in Internal audit activities as required by your supervisor
Other Duties
· Contribute to the overall proper functioning of the Finance department by taking on any other duties assigned by supervisor.
· Contribute to the overall improvement of the financial and accounting system in ETHIOPIA by providing recommendation to supervisor for consideration on specific areas that could be improved.
· Contribute to team work and team play.
· Any other duties assigned by your supervisor
Education:
Experience:
· Experience in working with computerized accounting systems, standard spreadsheet and database programs.
Skills and Abilities:
a) Good written and verbal skills in the English language.
b) Must be comfortable in being a proactive member of the department. Must seek to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions.
c) Must be able to function effectively in a loosely structured, but complex work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
d) Ability to carry out responsibilities independently with minimal technical support from within the organization.
e) Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas.
f) Good at role of facilitator and team player in solving problems.
g) Ability to work under work pressure