Implements the company procurement policy and the fundamental procurement principles.
Ensures purchase requests (PR’s) are adequately informative and complete on receipt, advises requesting unit on specifications, prices, availability and other procurement matters as required.
Proactively provides feedbacks for requesting unit/person on urgent PR’s as required.
Carries out procurements as per the approved budget and purchase requests and procedures
Prepares invitation to bids (ITBs), develops bid documents for both open and restricted tendering procedures based on user unit’s specifications, and submit to the procurement coordinator and then to Procurement Endorsing Committee for ultimate approval.
Performs bid analysis, prepares purchase orders, submits for approval and follows up the receiving process while inspecting the compliance of purchased items against the predefined specifications and/or samples before receiving.
Works closely with Finance Unit to process payment of all invoices received from vendors; ensures the completeness of each bid document and ensures that all supporting documents are attached with the payment request before passing it to the Finance Unit.
Regularly updates the procurement database and reports the status of all ongoing procurements on weekly basis as required.
Assumes the role of Secretary for the Bid Opening Ad Hoc Committee of being responsible for initiating meetings during the bid opening events and keep records (Minutes) for all meetings.
Drafts procurement contracts in accordance with the Procurement Endorsing Committee’s and/or legal office’s recommendation and approval for ultimate award to a selected/recommended bidder.
Assists and/or advises user Units for better understanding and planning of procurement needs, development of specification and how to match this with the government Procurement Policy.
Assists in designing, implementation and management of effective procurement data management system which is capable to capture or record key regular procurement activities and generating reports as required.
Performs other related tasks assigned by the procurement coordinator.
Job Grade: III
Job Requirement
Education and Experience
TVET Level 3 or level 2 in Procurement & Supplies Management, Business Administration, Management, Accounting, Economics or other related fields from recognized university/college.
TVET Level 3 0r level 2-0/2 years of relevant work experience with proven skill of managing complex procurements.
Advanced level trainings in Logistics, Supply Chain Management, Procurement, contract management areas are advantageous.
Knowledge of the Local Market; availability and location of goods/services, relative price.
Familiarity with Ethiopian government’s procurement proclamation, directive and procedures