Date: March 20, 2019
Vacancy #: 023/19
Salary: USD 2,112
No of position; 1 (One)
Type of Employment- Regular
Duty base: Head Office /Addis Ababa
Dead Line: 10 days from the date of advertisement
I. Job Summary
Ensuring the implementation and accomplishment of the objectives of the program under his/her responsibility in line with CARE’s vision, goals, and program principles, standards, approaches and Long Range Strategic Plan. In consultation with the supervisor and in collaboration with the program staff she/he develops annual implementation plans and budget, allocates appropriate resources to accomplish the plan, secures qualified staff and ensures that an appropriate monitoring system is in place to track progress and deviations of program implementation. To promote the highest level of staff performance the PM ensures that all supervisors provide coaching and counseling to the program staff. He/she establishes and maintains effective working relationships with key government partners and NGOs working in the same geographic areas.
Job Responsibility #1: Program Planning
§ With the program team analyzes past experiences to systematize and incorporate lessons learned into the planning process;
§ Based on past accomplishments and achievements adjusts program targets, strategies, resources and delegation of responsibilities to ensure appropriate progress toward program objectives;
§ Shares draft plans with program management team, staff and partners involved in the implementation and incorporate their input into the plan;
§ Submits annual plans as per established schedules to all program stakeholders.
% of Time: 20%
Responsibility No. 2: Program Implementation
§ Organizes the implementation process of all set targets planned for each program with respective supervisors, experts and other concerned staff working within program departments/section;
§ Ensures that all staff have updated monthly and quarterly implementation plans;
§ Periodically visits field activities and provide formal and informal feedback to the program staff in terms of adequate and inadequate progress as well as recommendations for improved performance;
§ Maintains ongoing communication with program stakeholder regarding program progress and challenges;
§ Continuously assesses program’s context, assumptions and changes in the working environment to ensure that the program focus, strategies and activities remain relevant and to proposed adjustments when needed.
% of Time: 30%
Responsibility No. 3: Program Budget Management
§ In collaboration with program finance staff prepares annual budgets based on program proposal and ensures compliance with donor requirements;
§ Ensures appropriate utilization of fund codes for charging budget expenditures;
§ Monitor monthly budget burn rates and make adjustment when needed.
% of Time: 20%
Responsibility No. 4: Staff Management
§ Supervises, leads, guides, orients, trains, coaches and supports field office project managers
§ Builds the technical and managerial capacity of the program staff in planning and implementing programs effectively and efficiently;
§ Recommends or initiates personnel actions such as merit increases and other salary adjustments, promotions, transfers, terminations, and disciplinary actions including performance improvement plans;
§ Promotes and model a working style based on strict adherence to the organizational core values;
§ Ensure that all program staff have appropriate individual operational plans linked to program priorities;
§ Completes all performance management activities including: performance planning, monitoring, and annual performance appraisals;
§ Provides ongoing feedback to program staff, recognizing and praising successes and pointing out failures that needing corrective measures.
% of Time: 10%
Responsibility No. 5: Program Monitoring, Evaluation and Reporting
§ Ensures that all program/s under his/her supervision include an appropriate log-frame and baseline design;
§ Organizes a monitoring system to collect baseline and periodic data for tracking program performance and decision making;
§ Write monthly/quarterly/annual comprehensive and high quality program progress reports;
§ Plans and conducts quarterly and annual program review meeting to assess progress, adjust plans, and draw/disseminate lessons learned;
§ Plan and conduct program mid-term and final evaluations.
§ Periodically checks and monitors the food and non-food stock status required for field work and assist when required to facilitate their procurement, mobility and distribution process
§ Implement audit recommendations related to the program.
% of Time: 10%
Responsibility No. 6: Networking, Learning and Representation
§ Establishes and maintain formal and informal communication mechanisms with government, community partners and other stakeholders;
§ Participate in DPPC meetings held at Zonal level to discuss program related issues;
§ Keeps up to date with developments in the program, including best practice examples in-country and internationally, and ensure ongoing personal development and learning;
§ Make formal presentations to the counterparts about program progress, challenges, lessons learned and needed adjustments;
% of Time: 10%
Responsibility No. 7: Any other duties assigned by Area Coordinator
% of Time: 5%
PROBLEM SOLVING (Thinking Environment)
All three levels of problem solving are pertinent for the position in one way or another. Since the incumbent deals with the management and coordination of the various day-to-day activities, development, implementation and maintenance of policies, procedures, objectives, short-and long-range planning of the program, he shall deal with all three levels of problem solving.
A) EDUCATION/TRAINING
Required:
§ Bachelor degree in rural development, agriculture, public health, sociology or equivalent combination of education and work experience.
Desired:
§ MA/MSc. health development or related field
B) EXPERIENCE:
Required:
§ 6-8 years’ experience in health development programs, food security.
Desired:
§ Experience in development oriented NGO environment.
C) TECHNICAL SKILLS
Required:
§ Proficiency in verbal and written English and Amharic languages;
§ Concept paper development, operational planning, budget planning and management, monitoring and evaluation, report writing;
§ Proficiency in standard office software packages;
§ Excellent communication and interpersonal skills;
§ Demonstrated leadership ability to inspire and empower others;
§ Demonstrated technical and managerial ability, sound judgment, ability to interact and work effectively with others at all levels;
§ Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, transparent and participatory management.
Desired:
§ Skills in organizing and facilitating training events. Expertise in one or more of the following program areas: food security, nutrition/health, water/sanitation, income generation, natural resources management and conservation especially with Gender & Rights Based Approach focus.
§ Driving license and driving experience.
COMPETENCIES
Diversity, excellence, integrity, respect, analytical ability, building partnership, facilitating change, managing performance for success, adaptability, building commitment, coaching, developing teams, communicating with impact, innovation, planning and organizing, pro-active problem solving.