Recruitment and Contract Management
Performance Management
Payroll Administration and Management
Compliance, procedures and reporting
Advise and guide staff/managers on disciplinary, staff misconduct and staff grievance procedures and case management. Act as an impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner and meets all legal and labour regulations and requirements.
Disseminate Cordaid Policies which include the Code of Conduct, Anti-Harassment Guidelines, Whistle Blower Policy and Conflict of Interest.
Ensure compliance with all statutory requirements of Ethiopia Law and advise management and staff on correct interpretation and application.
Establish and maintain equity, transparency and consistency in the interpretation, determination, implementation, and administration of the HR policy, procedures and guidelines on all HR related matters applicable to the staff.
Review and update the human resources policies in consultation with the Country Director. Ensure that the human Resources polices are in line with the labour act and other regulatory authorities.
Communicate to all concerned on regular basis the human resources and administrative updates and changes.
Conduct staff satisfaction survey and submit an analysis report management review.
Develop and submit the annual human resources reports as requested.
Manage and standardize the human resources processes and documentation to meet the audit and donor requirements
Liaison with Government Offices
Be the focal person to maintain good relationships and standards with relevant government ministries and departments, especially the Ministry of Labour and the Charity Association Organization. Ensure compliance to government by ensuring that the organization is registered and meet all the statutory requirements. Manage the processing of the work permit application. Participate in the (I)NGO Human Resources forums and other coordination/cluster meetings. Identify and advise the management on HR best practice
Administrative responsibilities and accountability
Follow-up and receive field team minutes and address the human resources issues and concerns raised through the collaboration of the Finance and Operations Manager. Be the focal person to coordinate activities regarding staff activities, staff engagement and welfare issues.
Support cultural changes in the organization through a variety of different methods, including implementing action plans following Staff Survey and enabling a culture of Staff engagement and learning. Develop and coordinate the staff workplace programmes to include activities such as dissemination of information on HIV and Aids Programmes, Corporate Social Responsibilities and professional development programmes.
Maintain and update the personnel files; (Follow up & ensure that every human resources related hard and E-documents documents are complete)
Attend to other duties as directed and instructed by the line manager