Manage professional office administration and efficient operations of the factory
Document and maintain updated administrative processes and procedures; initiate and lead regular reviews to ensure clarity, effectiveness and efficiency.
Effectively line-manage the administrative staff based on performance.
Coordinate office meetings, workshops, training, etc as scheduled.
Ensure office and property/facility management, including office cleanliness, organizing and overseeing maintenance and repair works on Company premises
Put in place and maintain relevant insurance contracts. .
Proactively develop a procurement master plan to guide all procurement activities and deadlines for the year;
Receive procurement requests, confirm budget approval, send out for quotations, and organize the Procurement process.
Ensuring that all procurement approvals, processes, decisions and challenges are adequately documented in agreed format and filed on time.
Inventory and Asset Management
Ensure all company assets, equipment and vehicles are timely and adequately covered for risks through various applicable insurance products in liaison with the Insurance Brokers.
Maintain an up to date and accurate asset register by tracking, tagging, and archiving of asset lists/registers, with close collaboration with the Finance Officer.
Coordinate timely disposal of old and obsolete office equipment and assets, as guided by company guidelines on disposal
Verify physical inventory and stock by conducting spot checks periodically and investigating discrepancies to ensure accurate records, with close collaboration with the Finance Officer.
Plan and execute the asset verification on a quarterly basis and update the register. Report on any variances.
Job Requirement
Bachelor degree in Management, Business Administration or any other relevant field.
Minimum three years’ experience in a similar position within a reputable organization, preferably a manufacturing organization.
Highly organized and self-directed, comfortable working in a fast-paced environment with changing priorities and under minimal supervision.
Ability and willingness to work outside office regular hours.
Ability to proactively anticipate any potential issues or risks for the office and submit appropriate recommendations to address them
Excellent verbal and written communication skills
Self-motivated with a willingness to take initiative and solve complex problems
Capability to negotiate with and influence others
Analytical and mathematical mind to analyze data and create necessary reports Ability to thrive in a fast-paced and sometimes high-pressure environment