Project Office Finance Head(Re-Advertised)
CARE Ethiopia’s mission is to work with poor women and men, boys and girls, communities and institutions, to have a significant impact on the underlying causes of poverty in Ethiopia.
Date: July 12, 2019
Vacancy No. 059/19
Salary: USD 781
No of positions; 1 (one)
Type of Employment- Regular
Duty base and Position: Somali Region, Liben Zone Filtu Project Office
Dead Line: 10 days from the date of advertisement
Objective: The purpose of Project Office Finance Head- is responsible to coordinate, administer, control, monitor, and periodically summarize the extent of financial operations and performance of the Field Office. She/he provides effective and efficient support and advice to the Project Manager and other team members as required.
Responsibilities and Tasks
Financial Management
§ Prepares and supervises the preparation of financial analysis with regard to Advances, based on organization and donors procedures
§ Ensures that books of accounts are maintained checks, receipts, vouchers, and other financial documents are kept properly and that they are safeguarded against misuse;
§ Supervises/prepares the Field Office payroll, including taxation, withholdings, PF, and accrued benefits;
§ Follow up that taxes, insurance payments and collection are handled on time;
§ Prepares monthly “Request for Cash Transfer” and ensure the replenishment of petty cash on a timely basis;
§ Ensures that all cash collected is deposited daily in the bank
Reconciliation and Reporting:
§ Analyzes records of current and past operations to determine trends;
§ Verifies and reconciles Bank Statement with projects book balances on a regular basis to ensure proper cash monitoring;
§ Prepares and submits quarterly budget Vs expenditure report to Project Managers and Government Offices for monitoring and follow up;
Data Entry
§ Enters all financial data into People Soft accounting system for the following transactions;
o Data entry after detailed review of financial documents of payments
o Data entry after detailed review of financial documents of collections
o Data entry after detailed review of financial documents of adjustments
§ Generates coding slips for all data entries and attach to each of the respective documents.
Filling /Maintain Proper Documentation
Staff Management
§ Supervises and supports the Account Analyst and the Accounts Clerk. Orients, trains, and coaches the Accounts Clerk and Accounts Analyst;
§ Completes all performance management activities including: performance planning, monitoring, and annual performance appraisals.
Learning
§ Keeps up to date with developments in the sector, including best practice examples in-country and internationally, and ensure ongoing personal development and learning;
§ Participates in the documentation and dissemination of lessons learned.
A) Education/Training
BA degree in accounting
Desired:
Training in computerized accounting soft wares
B) Experience
4 years job related experience.
D) Competencies
Respect, accountability, courage, excellence, integrity, analytical ability, building commitment, stress tolerance, collaboration, interpersonal skill, contributing to team success and customer focus.